About this role
Job Title: Clerical Aide- Attendance Wage/Hour Status: Nonexempt
Reports to: Administrator Assigned Pay Grade: 2 / 183 days ($17,581-$27,560)
Dept./School: Assigned Campus or department Date Revised: 10/23/26
Primary Purpose
Maintain accurate attendance records for the campus. Under direct supervision, perform data entry regarding attendance. Under direct supervision provide reception and clerical assistance for the efficient operation of the campus.
Qualifications
Education/Certification: High school diploma or GED
Special Knowledge/Skills
Ability to use personal computer, software and/or online computer terminal for data entry and to prepare reports
Proficient keyboarding, file maintenance and 10-key skills
Ability to meet established deadlines
Effective organization, communication, and interpersonal skills
Ability to follow written instructions
Ability to operate multi-line phone system
Basic math skills
Bilingual in English and Spanish, preferred
Experience: One year clerical experience in office setting; prior data entry experience.
Major Responsibilities and Duties
Reception and Phones
- Assist as needed with receiving incoming calls, take reliable messages, and route to appropriate staff.
- Assist with greeting and directing campus visitors.
- Assist parents in checking students in and out of school.
- Assist with the receipt and distribution of student materials, including homework requests.
Records and Reports
- Collect and enter attendance and verify accuracy of according to established procedures.
- Prepare and print reports, including attendance reports, class or personnel rosters, end-of-semester reports, or accounting reports.
- Assist parents, students, and faculty with questions regarding student attendance.
- Call parents to verify student absences as needed.
- Report all attendance problems to designated administrator.
Other
- Assist with preparation of materials for mailing, including preparing labels, stuffing envelopes, etc.
- Maintain computerized files using personal computer, including reports, employee roster, and mailing lists.
- Provide clerical assistance as needed.
- Assist in campus office as needed.
- Perform other duties as assigned by the administrator.
- Maintain confidentiality.
Supervisory Responsibilities
None.
Equipment Used
Multi-line phone system, personal computer or online computer terminal, printer, calculator, and copier.
Working Conditions
Mental Demands/Physical Demands/Environmental Factors
Maintain emotional control under stress; work with frequent interruptions. Continuous sitting.
Repetitive hand motions; prolonged use of computer.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.