Corporate Services Coordinator, Japanese Affairs @ ECH

ECHO Incorporated is an industry leader in developing and manufacturing high-performance, professional-grade, handheld outdoor power equipment. With distributors and thousands of dealers across North and South America, ECHO is constantly anticipating the future of the outdoor power equipment industry and the need for environmental sustainability. Working for ECHO means joining a team of people who are committed to collaboration, innovation, creativity, and high-quality products that make us a globally competitive brand.

ECHO is adding to our administrative staff! We are hiring a Corporate Services Coordinator, Japanese Affairs. The Corporate Services Coordinator keeps ECHO's corporate administration running smoothly and serves as the main link between ECHO and its Japanese stakeholders. The role covers corporate compliance, insurance, the vehicle fleet and leases, and purchasing. It also supports Japanese employees and expatriates with relocation, immigration and tax coordination. The Corporate Services Coordinator is highly organized, pays close attention to detail, and is comfortable working across cultures in a fast-paced international business.

The salary range for this position is $25-$30/HR based on experience and qualifications.

This is an on-site position at our Lake Zurich facility.

ECHO's benefits include

• 11 paid holidays
• Extremely affordable medical, dental, and vision insurance
• Paid time off
• Yearly bonus potential
• 5% 401K match
• Tuition reimbursement

Duties/Responsibilities

Corporate Administration & Compliance

• Maintain business registrations, annual filings, and ongoing corporate compliance requirements.
• Coordinate corporate insurance matters, including Certificates of Insurance (COIs), policy renewals, and supporting documentation.
• Oversee company vehicle and lease administration, including renewals, records, and compliance.
• Facilitate purchasing activities, including purchase orders (POs), vendor coordination, and adherence to company policies.
• Contribute to Corporate Administration projects, initiatives, and daily operational needs.
• Help plan and execute corporate meetings, events, and company programs.
• Serve as a key liaison between ECHO and Japanese stakeholders, promoting clear communication and effective collaboration.
• Coordinate employee services related to Japanese affairs, including relocation, immigration status tracking, tax filing coordination, and record maintenance.

Japanese Affairs

• Act as a bridge between ECHO and Japanese stakeholders to keep communication and collaboration running smoothly.
• Provide support for Japanese-related services, including employee relocation assistance, immigration status tracking, tax filing coordination, and relocation record management.

Qualifications

• 2–4 years of experience in corporate administration, office management, business operations, or a related coordination role.
• Japanese language proficiency required.
• Demonstrated ability to manage time-sensitive administrative activities involving filings, renewals, insurance documentation, purchasing, or compliance.
• Proven success working with external vendors, service providers, and agencies.
• Excellent written and verbal communication skills with the ability to interact professionally across various levels of the organization.
• Highly organized and detail-oriented, with the ability to coordinate multiple projects and competing priorities.
• Trusted to handle confidential and sensitive information with discretion.
• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook.

Preferred Qualifications

• Exposure to multicultural or international business environments is a plus.
• Knowledge of employee relocation, immigration, or expatriate programs is preferred.
• Background working with a Japanese company or collaborating with Japanese colleagues and stakeholders is beneficial.
• Familiarity with corporate insurance, COIs, fleet or lease programs, purchasing, and procurement systems is preferred.

Education: Bachelor's degree preferred. High school diploma is required.

Equal Opportunity Employment

We are an equal opportunity employer. We welcome all applicants.

E-Verification

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.