About this role
Introduction
TTUHSC provides so much more than just a job! Enjoy excellent benefits, including paid leave, retirement plans, wellness programs, health insurance and so much more. Ready to start building a rewarding career in a positive environment where you can develop and thrive? Join us as we change the future of health care.
About TTUHSC
Texas Tech University Health Sciences Center is enriching the lives of others by educating students, providing excellent patient care, and advancing knowledge through innovative research. TTUHSC graduates more health care professionals than any other health care institution in the state, conferring 24.2% of all degrees and certificates awarded from health-related institutions in Texas. By providing comprehensive clinical services to more than 10 million individuals across 121 counties, TTUHSC is dedicated to advancing the health of people throughout Texas and beyond. This is where world-class education meets compassionate patient care – and we believe that our people are the reason for our institution’s lasting success and bright future.
Being part of the TTUHSC team means being part of an innovative and supportive community that empowers each individual to do their best work. Through our values-based culture, TTUHSC is committed to cultivating an exceptional workplace community with a positive culture that puts people first.
Visa Information
TTUHSC, at its sole discretion, may initiate new H-1B I-129 visa petitions in accordance with the directive issued by Governor Abbott. Approval from the Texas Workforce Commission is required. On a limited, case-by-case basis, the institution may also sponsor eligible individuals for change-of-status or change-of-employer petitions for qualifying positions. TTUHSC will not pay the $100,000 fee, if applicable.
Position Description
Provides office services by implementing administrative systems and procedures. Monitors administrative projects for faculty and staff in the assigned academic area.
Major/Essential Functions
Provide administrative support for the Associate Dean for Student Affairs and Admissions
- Maintain files, track current student absences
- Answer telephone from direct callers and answer questions regarding campus and SOP admissions
- Assist students on campus with referrals to appropriate party for specific need
- Circulate prospective student interview day volunteer requests
- Assist with interview days for prospective students virtually and on Abilene campus
- Process accepted student documents within orientation checklist, CRM inbox, and assign transcripts to CRM file
- Assist with Student Success Initiative support across all campuses as well as Exam support on the Abilene campus
Monitor shared email inboxes as assigned
Provide administrative support for School Of Pharmacy and Departments. Examples include:
- Assist with Abilene visitor sign in, accompanying visitors, and tours of the SOP building
- Assist with Abilene parking permits for guests
- Verify mail orders, pickup and accept deliveries/mail
Organize student study room/classroom supplies
Occasional Duties
- Order food related to campus events. Maintain food handlers license and complete appropriate required forms
- Directly assist with annual events – White Coat, Community Events, Student Events held on the Abilene campus.
Required Qualifications
Bachelor’s degree in a related field plus one (1) year related experience; OR a combination of related education and/or experience to equal five (5) years.
Preferred Qualifications
- Bachelor degree in business related field preferred.
- Experience with Student Services operations in Higher Education setting including community relations, marketing, or outreach.
- Experience with Microsoft Office Suites
- Previous position handling multi-tasking and prioritizing work.
- Experience in positions requiring strong organizational skills and detail oriented work.
- Experience in positions requiring excellent written and verbal communication skills.
- Customer service experience.
- Experience in positions requiring strong ethical behavior, professionalism, inter professional skills, leadership and management abilities.
Benefits
TTUHSC is committed to creating an environment where our team members can do their best work, with programs and benefits to support head-to-toe well-being. Explore just a few of the advantages of being a TTUHSC team member:
- Health Plans + Supplemental Coverage Options – Individual health insurance provided at no cost for full-time team members
- Paid Time Off – Including holidays, vacation, sick leave and more
- Retirement Plans
- Wellness Programs
- Certified Mother-Friendly Workplace
Additionally, TTUHSC invests in the success of our team members by providing opportunities for personal and professional growth, including lifelong learning programs, recognition programs, and health and wellness initiatives. Team members also enjoy a variety of other perks, such as special membership rates at local gyms and golf courses, access to state-of-the-art software and facilities, and discounts on travel, technology, entertainment and more.
Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website at https://app4.ttuhsc.edu/payplan.
EEO Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.
Jeanne Clery Act
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website at https://www.ttuhsc.edu/compliance/clery-report.