About this role
The Opportunity
ACM Fitterer Ltd. Chartered Professional Accountants is seeking a motivated, organized, and detail-oriented Administrative Assistant to join our growing accounting firm on a temporary, 8-month basis, with the possibility of a permanent position.
We offer a positive and supportive work environment where employees are encouraged to learn, develop their skills, and grow within their roles. We believe that maintaining a healthy work-life balance helps foster strong relationships with both colleagues and clients.
The successful candidate will play an important role in the day-to-day operations of our office, providing reception and administrative support to our team.
Key Responsibilities
Reception and Front Office
- Greet clients and provide a professional, welcoming first impression.
- Answer telephone calls and respond to client emails and general inquiries.
- Maintain office supplies and coordinate reordering as required.
- Manage incoming and outgoing mail and courier deliveries.
- Perform general office duties, including filing, scanning, photocopying, and electronic document management.
Administrative and Accounting Support
- Compile year-end packages and supporting documentation for clients.
- Prepare client invoices and assist with accounts receivable management, including following up on outstanding balances and collections.
- Maintain the firm's electronic and paper filing systems.
- Prepare letters and correspondence to the Canada Revenue Agency (CRA), as required.
- Process cheques, cash receipts, credit card payments, and deposits.
- Import client data into various accounting software programs.
- Prepare, submit, and track monthly and quarterly client CRA remittances.
- Provide administrative support to partners, accountants, and other team members.
Our Ideal Candidate
The successful candidate will be professional, dependable, proactive, and comfortable managing multiple priorities in a busy office environment.
Qualifications and Skills
- At least two years of recent administrative experience; receptionist experience is an asset.
- Strong proficiency in Microsoft Office, particularly Word, Excel, and Outlook.
- Experience using PDF editing software and managing electronic documents.
- Excellent attention to detail and a high degree of accuracy.
- Strong written and verbal communication skills.
- Excellent customer service skills, with a friendly, energetic, and professional approach.
- Strong organizational and time-management skills.
- Initiative, sound problem-solving abilities, and the ability to troubleshoot common computer and software issues independently.
- A willingness to learn new systems and take on additional responsibilities as needed.
- Previous accounting office experience is an asset.
- Experience with financial statement preparation is an asset.
Familiarity with the following accounting software is an asset but not required:
- Jazzit
- Caseware
- Profile
- Sage Simply Accounting
- QuickBooks
Compensation and Benefits
- Competitive hourly compensation of $24.00?$28.00, based on experience and skill level.
- Two weeks of vacation.
- Extended health and dental benefits are available if the position becomes permanent.
- Overtime paid at 1.5 times the regular hourly rate, in accordance with applicable employment standards.
- On-site parking.
Work Schedule
- Full-time, Monday to Friday.
- Regular hours are 8:00 a.m. to 4:00 p.m., with 7.5 working hours per day.
- Overtime is expected during the busy tax season, typically February through April, and at other times as required.
How to Apply
If you are organized, enjoy working with people, and are looking to contribute to a supportive professional team, we would welcome your application.
Please submit your resume for consideration.
Job Type: Full-time
Pay: $24.00-$28.00 per hour
Expected hours: 37.5 per week
Benefits
- On-site parking
- Paid time off
Ability to commute/relocate
- Nanaimo, BC: rel