Executive Assistant to Deputy Director (Jefferson City, MO, US, 65102) @ mogovt1

Requisition Id: 4960 Salary: Commensurate with work experience Salary Grade: UNCLS Job Location: Commission Headquarters (JEFFE1) Closing Date: November 4, 2026 Our Culture: The Missouri Department of Conservation supports a culture of trusted professionals that is dedicated to our mission, responsible stewards, and believe in One MDC. To learn more about the job, feel free to contact the hiring supervisor,Aaron P Jeffries at [email protected] or at573 5224115x3146, during regular business hours. We would love to hear from you!

• Summary/Objective Provides executive level administrative support to the Deputy Director.
• Essential Job Duties Prepare correspondence, presentations, reports, and announcements in coordination with the Deputy Directors.
• Review completed work for accuracy; assure it has been prepared according to instructions and receives appropriate attention.
• Coordinate meetings and travel arrangements.
• Maintain schedules and itineraries.
• Handle highly confidential matters, both verbal and written.
• Maintain a filing system that permits quick retrieval of filed material.
• Monitor electronic and posted mail and assemble in manner of importance to ensure all receive appropriate attention.
• Lead the Director's Office efforts to implement electronic/paperless business procedures.
• Serve as agency contact for Constituent Services for the Governor's Office as well as incoming mail to the Director's Office ensuring actions/responses have been completed in a timely manner and provide appropriate summaries of resolutions back to the Governor's Office.
• Work with Deputy Director-Engagement, Legislative Liaison and various MDC Staff to coordinate and collect data for the Conservation Legislative Briefing Book; assist with legislative field trips and publication requests, etc.
• Administer personnel system transactions in HRIS for the Director’s Office including requisitions, recommendations, onboarding, resignations, retirements, etc.
• Attend Office Managers meetings.
• Receive telephone calls and visitors in a manner that maintains trust and confidence.
• Serve as liaison with other executive secretarial staff, branches, partner agencies, and the public.
• Ancillary Job Duties Provide support to Executive Assistant to the Director/Commission Secretary as requested.
• Assist and/or lead planning efforts for national conferences, as requested.
• Submit nominations for Department staff involvement on various committees or for recognition/awards.
• Serve as a consultant to the committee that produces the Department's correspondence manual.
• Maintain the Director's Office SharePoint intranet site.
• Education and Experience High school diploma or GED/HiSET required.
• At least six (6) years of progressively responsible professional experience in general secretarial work or similar experience in a related discipline; or an equivalent combination of education and experience.
• Must maintain a valid, current driver’s license.
• Knowledge, Skills and Abilities Proficient in Microsoft Word, Excel, PowerPoint, SharePoint, OneNote, Outlook, Visio, and Adobe Acrobat.
• Ability to maintain focus and intensity and remain optimistic and persistent even under adversity.
• Ability to type 50 words per minute.
• Ability to operate a calculator.
• Ability to effectively manage time and attend to details.
• Ability to establish and maintain effective working relationships with members of all types of groups, Department staff and the general public.
• Ability to work effectively as a team member and assist in resolving conflicts.
• Ability to effectively communicate both orally and in writing to Department personnel and the general public.
• Work Environment Regularly work in a standard office environment.
• Physical Abilities Remain stationary up to 70% of the time.
• Regularly communicate and exchange accurate information.
• Constantly operate a computer and other office productivity machinery.
• Clarity of vision at 20 inches or less.
• Regularly lift up to 10 pounds.
• Regular attendance is a necessary and essential function.
• Disclaimer This job description is not intended to be all-inclusive; an employee will also perform other reasonably related job responsibilities as assigned by immediate supervisor and other management as required.
• The Missouri Department of Conservation reserves the right to revise or change job duties as the need arises.
• This job description does not constitute a written or implied contract of employment.
• Management reserves the right to change job descriptions, job duties, functions, and requirements.
• Exemption Status/Special Notes This position has been determined to be Nonexempt according to the Fair Labor Standards Act.
• Employees must agree to accept compensatory time in lieu of cash payments in accordance with the Department's Compensatory Time Off and Overtime Policy.
• Salaried and hourly employees are expected to use a mobile device-cellular phone for Department business, as needed.
• MDC promotes a Tobacco-Free (smoke and smokeless) working environment.
• The Department of Conservation will only hire United States citizens and aliens authorized to work in the United States.
• All new employees will be required to complete an "Employment Eligibility Verification" (Form I-9) and produce requested documentation after employment.
• Candidates seeking initial employment or re-employment must submit to a drug screen following offer of employment.
• All persons employed with the state of Missouri shall file all state income tax forms and pay all state income taxes owed.