About this role
- Purpose The Purchasing Administrator - Food Promo 1 is responsible for administrative and operational support to ensure seamless execution of food promotional programs and accurate APT system maintenance.
- Coordinates supplier forecasting, tracks marketing assets, and manages cross-functional scheduling to keep promotional timelines on schedule.
- Responsibilities Promotion & Supplier Management: Maintain promotional system data in APT (Promotional Planning Tool), creating and updating item profiles, promotional event builds, and pricing tables to ensure 100% data integrity.
- Perform weekly audits and maintenance of marketing assets in APT (Promotional Planning Tool), ensuring marketing assets are correctly mapped in the system prior to assigned deadlines.
- Audit system inputs regularly to prevent pricing discrepancies, incorrect item codes, or missing promotional items across active campaigns.
- Gather, track, and process supplier volume forecasts, consolidating vendor inputs into standardized tracking template.
- Follow up with domestic suppliers to confirm item availability, lead times, and promotional inventory commitments.
- Proactively monitor supplier commitments and escalate promotional shortfalls or supplier promo rejections directly to Senior Managers and Managers to enable rapid resolution.
- Monitor supplier data submissions, flagging potential inventory shortfalls or delivery delays to the promotional planning team.
- Coordinate and schedule Assortment Analysis Promo Discussion (Promo WGA) meetings, managing calendar invites, reserving meeting spaces, and distributing required agenda materials to cross-functional teams.
- Provide general administrative support to the promotional team, maintaining organized department files, tracking operational deadlines, and updating Standard Operating Procedures (SOPs).
About You
- High School Diploma / GED.
- (6+ months of frontline retail experience is highly valued to understand company culture).
- 1–2 years of extended professional experience in procurement, supply chain, or retail administration.
- Knowledge of procurement processes, contract administration, inventory control, and supplier relationship management.
- Strong organizational, negotiation, communication, and problem-solving skills with high attention to detail.
- Physical Requirements Most work is performed in a temperature-controlled office environment.
- Must be able to sit for prolonged periods of time at a desk or computer terminal.
- May use keyboards, telephone, and standard office equipment in the course of a normal workday.
- Stooping, bending, twisting, and reaching may be required in the completion of job duties.
- Must be able to lift up to 25 pounds at times.
Competencies Personal Competencies
- Demonstrates strong commitment and initiative in executing operational tasks.
- Maintains motivation even during periods of increased workload.
- Completes tasks in accordance with established processes, consistently delivering high-quality outcomes.
- Recognizes personal capacity limits and manages workload appropriately in consultation with their manager.
- Business
Competencies
- Maintains a structured overview of their tasks and responsibilities.
- Independently prioritizes routine tasks based on urgency and importance, while consulting with their manager on new tasks.
- Demonstrates an understanding of available resources and key contacts required for effective task completion.
- Completes tasks within agreed timelines and promptly communicates any deviations to their manager or relevant team.
- Social
Competencies
- Communicates content clearly and understandably.
- Provides timely updates to their manager or relevant team colleagues regarding task progress and developments.
- Actively listens and asks clarifying questions to ensure full understanding.
- Articulates their own perspectives in a clear and comprehensible way.
- Our Values Ability to demonstrate, understand, and continuously apply our workplace values: Performance: We thrive together to passionately pursue ambitious goals, constantly develop ourselves, and turn complex organizational challenges into opportunities.
- Respect: We put people at the center of what we do by treating each other fairly, ensuring equal opportunities, and valuing diversity as a key cultural strength.
- Trust: We believe in each other, communicate openly and honestly, remain completely reliable, and treat mistakes as valuable learning opportunities.
- Grounded: We dream big while staying down to earth, remaining approachable, choosing simplicity over complexity, and focusing firmly on meaningful results.
- Belonging: We are stronger together than we are alone, standing up for one another, leveraging our collective strengths, and focusing on sustainable, long-term relationships.
- Scope Number of team members directly supervised: None Number of team members indirectly supervised: None Annual budget/expenditures: Purposefully utilizes immediate personal and office resources to meet department requirements.
- Completes routine tasks with careful consideration of defined timeframes and clear budgetary constraints.
- What You’ll Receive At Lidl, we know that in order for our people to do their best, they must be at their best.
- That’s why as a company, we offer one of the most generous benefits packages in the industry.
- All our Lidl employees are eligible to receive the following benefits: Starting pay of $26.45 per hour (with potential to earn $28.85 per hour in the future) 10% employee-only discount on purchases made at Lidl stores Medical & Prescription | Dental | Vision coverage Paid Holiday & Paid Time Off (PTO) to use for sickness or vacation Dedicated training plans to ensure you are set up for success 401K Plan (+ 5% company match) Voluntary Term Life & AD&D Insurance Total Well-Being Program DailyPay, a voluntary benefit to offer employees access to their pay on their own schedule Lidl US views our Corporate Social Responsibility (CSR) through a lens of actions that are Good for the Environment, Good for People, and Good for You.
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