About this role
- Summary The Center for Cell and Gene Therapy is seeking a Senior Coordinator, Businses Operations to provide comprehensive administrative, operational, financial, and research support for senior faculty leadership.
- The Senior Coordinator, Business Operations Oversees complex calendar management, faculty recruitment, grant support, financial transactions, accreditation activities, clinical trial coordination, and departmental operations while serving as a key resource for faculty, staff, and junior administrative personnel while ensuring efficient execution of educational, research, and administrative initiatives through exceptional organization, regulatory compliance, and stakeholder coordination.
- Job Duties Provides high-level administrative support ensuring efficient daily operations and effective coordination of activities within the Center for Cell and Gene Therapy (CAGT).
- Serves as a subject matter expert and trainer for junior administrative staff, promoting consistent administrative practices and operational excellence.
- Acts as an extension of the faculty offices by coordinating departmental activities, special projects, conferences, and meetings.
- Manages complex calendars, schedules meetings, coordinates travel arrangements, processes reimbursements, distributes correspondence, screens calls, and provides administrative coverage as needed.
- Support educational, research, and administrative initiatives by preparing correspondence, reports, presentations, and other essential documentation.
- Coordinate faculty recruitment efforts, serving as the primary contact for candidates, developing interview itineraries, and arranging travel, lodging, and visit logistics.
- Maintain faculty curriculum vitae (CVs), biosketches, and other professional credentials for faculty members.
- Assist in the preparation and submission of grant applications and supporting documentation.
- Organize and track clinical and translational research pipeline activities, including management of budget and contract documentation required for clinical trial activation.
- Coordinates FACT accreditation activities, including scheduling meetings, organizing documentation, and facilitating mock audits.
- Supports research faculty recruitment, onboarding, and departmental integration activities.
- Manages vendor-related processes by obtaining supplier information, securing purchase orders, reviewing invoices, and ensuring the accuracy of vendor payments.
- Provides financial oversight and expense tracking for clinical trial accounts and departmental activities.
- Serves as a departmental resource and liaison for purchasing, travel, reimbursement, and financial transactions, ensuring compliance with Baylor College of Medicine and Texas Children's Hospital policies and procedures.
- Initiates and manages Shopping Carts, Purchase Orders, and Goods Receipts within SRM/SAP in support of GMP laboratory operations.
- Coordinate external conferences, faculty travel, departmental meetings, and special events to support faculty, staff, and organizational objectives.
- Performs other job-related duties as assigned.
Minimum Qualifications
High School diploma or GED. Four years of relevant experience. Work Authorization Requirement: This position is not eligible for visa sponsorship. Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment. Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.