About this role
Education: Secondary (high) school graduation certificate. Work setting: Government administration. Municipal government.
Tasks
- Assist with staff consultation and grievance procedures.
- Coordinate the flow of information within the team.
- Evaluate daily operations . Open and distribute mail and other materials.
- Plan and organize daily operations.
- Determine and establish office procedures and routines.
- Schedule and confirm appointments.
- Answer telephone and relay telephone calls and messages.
- Oversee the analysis of employee data and information.
- Answer electronic enquiries.
- Respond to employee questions and complaints.
- Order office supplies and maintain inventory.
- Liaise with management, union officials and HR consultants.
- Organize staff consultation and grievance procedures.
- Oversee payroll administration.
- Set up and maintain manual and computerized information filing systems.
- Type and proofread correspondence, forms and other documents.
- Conduct research.
- Perform data entry.
- Provide customer service.
- Maintain and manage digital database.
- Perform basic bookkeeping tasks.
- Certificates, licences, memberships, and courses : First Aid Certificate.
- Computer and technology knowledge: MS Excel.
- MS Outlook.
- MS Windows.
- MS Word.
- Database software.
- Social Media.
- Accounting software.
- MS Office.
- Technical terminology: Financial.
- Business.
- Area of specialization: Reports and records.
- Financial statements.
- Invoices.
- Accounting.
- Payroll services.
- Security and safety: Criminal record check.
- Personal suitability: Ability to multitask.
- Excellent oral communication.
- Excellent written communication.
- Judgement.
- Organized.
- Team player.
- Accurate.
- Reliability.
- Time management.
- Adaptability.
- Accountability.
- Dependability.
- Due diligence.
- Quick learner.
- Screening questions: Do you have experience working in this field?.
- Do you meet the language requirements listed in the job posting for the position (English or French)?.
- Experience: No experience (will train).
- Employment terms options: To be determined.
- Health benefits: Dental plan.
- Disability benefits.
- Health care plan.
- Paramedical services coverage.
- Vision care benefits.
- Financial benefits: Group insurance benefits.
- Pension plan.
- Other benefits: Learning/training paid by employer.