About this role
Role Description
Support the Business Unit Leaders as a trusted administrative partner in a remote role that connects executive coordination, business operations, travel and expense administration, company marketing support, and conference and trade-show logistics. This position is well suited to an organized, proactive professional who can manage changing priorities, protect confidential information, and represent the executive office with professionalism.
- Manage executive calendars, meetings, communications, action items, and competing priorities.
- Coordinate leadership meetings, customer engagements, employee events, and executive visits.
- Prepare professional correspondence, reports, presentations, agendas, and briefing materials.
- Triage executive email as designated.
- Arrange business travel and prepare timely, accurate expense reports and corporate-card reconciliations.
- Support business-unit operating rhythms, records, purchasing, invoices, supplies, vendors, and administrative workflows.
- Assist Marketing and Business Development with approved communications, presentations, collateral, promotional items, and content coordination.
- Coordinate conference and trade-show registrations, schedules, vendors, booth services, shipments, equipment, and materials.
- Provide hands-on event support, including setup, teardown, runner support, inventory control, and post-event follow-up.
Qualifications
- Associate degree in business administration, communications, marketing, office administration, or a related field.
- Two to four years of administrative experience, including experience supporting an executive, senior leader, or leadership team.
- Military or additional directly related experience may substitute for formal education requirements.
- Experience coordinating calendars, meetings, travel, expenses, and business documents is required.
- Proficiency in Microsoft 365.
- Ability to handle confidential information with discretion.
Requirements
- Experience supporting marketing, business development, customer-engagement, or corporate-communications activities.
- Experience coordinating conferences, trade shows, executive visits, or large business events.
- Experience supporting geographically dispersed teams and multiple time zones.
Benefits
- Location: Remote
- Schedule: Full-time remote position aligned to company core business hours and expected to work 40 hours per week.
- Work outside normal business hours may be required to support executive schedules, travel, and events.
- Travel: Up to 20% to company, customer, conference, trade-show, and other business locations.