About this role
Job summary
The postholder will be responsible for supporting the management of resident doctor and consultant roster management at Barnet and Chase Farm Hospital within the Babies, Children's, & Young Peoples (BCYP) Division, working closely with the Assistant Service Manager, Service Manager and Divisional Medical Co-ordinator to provide a high quality and cost-effective medical staffing provision to all Health Units within the remit of the Division.
The postholder will also provide administrative support to the service which will include the arrangement of meetings, supporting with procurement, minutes taking, supporting with data requests and other administrative duties as required by the department.
Whilst not responsible for the development of consultant rota's themselves, the postholder will provide support to the team by being a central point of contact for the logging and management of sickness absences in the consultant teams.
The postholder will be responsible for supporting the management of all resident doctor rosters within their remit and will be required to ensure that these provide optimal cover to the roster, ensure safe staffing levels, and minimise additional spend through the usage of locums.
The postholder will have a primary base of Barnet Hospital but may be expected to attend the other sites if required and to provide rota support for other directorates within the BCYP division.
Main duties of the job
Review weekly rosters highlighting gaps within these alongside required locum spend after reviews for internal swaps have occurred, ensuring that all roster movements are in accordance with the 2016 TCS for Junior Doctors in Training (England). Support as a point of contact for all resident doctors with Barnet and Chase Farm Hospital, providing updates to departments in the event of short notice sickness absence, and liaise with the relevant Clinical Service Leads and College Tutors to ensure services have adequate cover for safety.
Maintain email groups and a directory of all resident doctor staffing within the division to be used by management as required. Ensure a clear audit trail of all shift swaps is maintained with any arising gaps paid at the agreed rates. Review rosters on a weekly basis to incorporate specialist interest clinic provision for all registrar staffing as able, whilst allocating this on a fair and consistent basis for developmental purposes. Meet on a regular basis with the Divisional Financial Accounts management team to ensure all staffing budgeted to the medical rosters are correct, escalating any errors to the appropriate Assistant General Manager. Work alongside the clinical rota coordinators to ensure all roster allocations are completed in a timely manner and that all required areas of the department have staffing.
About us
The Royal Free London NHS Foundation Trust is one of the UK's biggest and most innovative trusts. Across three main hospitals, our dedicated army of staff care for over 1.6million patients, treat more than 200,000 in A&E, deliver over 8,000 babies and carry out more than 17million tests.
Our size, scale and influence offer you unrivalled career opportunities and a forward-thinking approach to working that works around your lifestyle. From flexible hours and generous benefits, to next level training, we make it easier to take your career to the top
For more information please follow link https://www.royalfreelondonjobs.co.uk/
Job description
Job responsibilities
- 1. Rota Coordination Support 1.1 Review weekly rosters highlighting gaps within these alongside required locum spend after reviews for internal swaps have occurred, ensuring that all roster movements are in accordance with the 2016 TCS for Junior Doctors in Training (England). 1.2 Support as a point of contact for all resident doctors with Barnet and Chase Farm Hospital, providing updates to departments in the event of short notice sickness absence, and liaise with the relevant Clinical Service Leads and College Tutors to ensure services have adequate cover for safety. 1.3 Maintain email groups and a directory of all resident doctor staffing within the division to be used by management as required. 1.4 Ensure a clear audit trail of all shift swaps is maintained with any arising gaps paid at the agreed rates. 1.5 Review rosters on a weekly basis to incorporate specialist interest clinic provision for all registrar staffing as able, whilst allocating this on a fair and consistent basis for developmental purposes. 1.6 Meet on a regular basis with the Divisional Financial Accounts management team to ensure all staffing budgeted to the medical rosters are correct, escalating any errors to the appropriate Assistant General Manager. 1.7 Work alongside the clinical rota coordinators to ensure all roster allocations are completed in a timely manner and that all required areas of the department have staffing. 1.8 Adhere to all Trust policies and procedures, including Health and Safety, as applicable.
- 2. Administrative Duties
2.1 To organise and provide administrative support for meetings, steering groups, forums and networks. This includes the ability to take comprehensive minutes, accurately record actions and to ensure that actions are progressed and reported back in a timely manner.
2.2 To produce and circulate agendas and other relevant paperwork for meetings to the required timescales.
2.3 Using standard MS Office software and Microsoft Teams to create and update documents to a high standard, including the creation of presentations, charts, graphs and tables. Checking reports and other documents to ensure these are of a high standard of content and presentation.
2.4 Where appropriate within the Service(s), provide training, guidance and induction to band 2 and band 3 administrative support staff.
2.5 To receive and welcome visitors and calss in courteous manner, in lin with the Trusts values.
2.6 To deal with invoices and requisitions including scoping best product and value for money.
This list is not exhaustive. For full list of tasks and responsibilities please see Job Description.
Person Specification
Education and professional qualifications
Essential
- oDegree level or equivalent relevant experience.
Desirable
- oProject Management qualification.
- oAllocate eRota management experience.
Experience
Essential
- oExperience working in an NHS setting, specifically in an acute district hospital setting.
- oExperience in rota management in a professional setting.
- oExperience of filing and effective record keeping.
- oExperience working in a MDT setting with senior colleagues.
Desirable
- oPrevious experience of producing and presenting reports.
Skills and aptitudes
Essential
- oExcellent organisational skills, with the ability to organise own workloads whilst maintaining service requirements and needs.
- oExcellent word processing skills.
- oStrong IT skills, including MS Office package (Word, Excel, etc.)
- oExperience in managing staff rosters.
- oAbility to set up and maintain databases.
- oAbility to manage electronic diaries efficiently and effectively.
- oAbility to arrange meetings and other events.
- oAbility to manage and maintain action logs and follow them up with appropriate staffing.
- oDemonstrable ability to sustain initiative and direction under difficult circumstances.
Desirable
- oPrevious experience with Health Rota system
- oPrevious experience with Locum's Nest system
Personal qualities and attributes
Essential
- oEnthusiastic and motivated.
- oGood interpersonal skills.
- oProfessional approach to work.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Royal Free London NHS Foundation Trust
Address
Barnet Hospital
Wellhouse Lane,
Barnet
EN5 3DJ
United Kingdom
Employer's website
https://www.royalfreelondonjobs.co.uk/ (Opens in a new tab)