About this role
Job summary
Please note that this advertised vacancy does not meet the UKVI eligibility requirements for a Skilled Worker Visa and therefore HTFT would not be able to issue a Certificate of Sponsorship for this role.
An exciting opportunity has arisen for an experienced Admin Officer/Personal Assistant to join the Medical Directorate.
We are looking for a candidate with experience in a fast-paced environment, delivering effective Personal Assistant services and quality administrative support across the Medical Directorate.
We are seeking an experienced administrator who can communicate effectively at all levels and demonstrate excellent communication and teamwork skills. You will be solution-focused and highly organised, with the ability to plan and prioritise your own workload.
This is a busy and challenging role requiring excellent organisational skills and the ability to work independently. You will manage and prioritise your workload to meet tight deadlines, ensuring the smooth running of the services you support. Key duties include diary and email management, coordinating meetings, and producing accurate agendas, minutes, and action logs in a timely manner.
For temporary posts, applications are welcomed on a secondment basis from existing NHS employees, subject to agreement from their substantive employer. A fixed-term contract will be considered where a secondment arrangement is not appropriate, or for applicants who are not currently employed within the NHS.
Main duties of the job
- Good working knowledge of Microsoft Office Packages, you will have experience of managing a number of diaries with competing priorities, as well as monitoring and prioritising incoming communications.
- Excellent communication skills and will have experience in dealing with people in a calm, friendly and professional manner.
- Applicants will have a minimum of Higher National Certificate/Foundation Degree Diploma level of knowledge/NVQ4 or equivalent with a proven track record of PA experience.
- Act as PA to the Medical Director and the Chief Pharmacist (as necessary), providing comprehensive and proactive administration within Medical Directorate, ensuring that all administrative tasks are undertaken efficiently, effectively and to a high standard.
- Provide an administrative service to the Medical Directorate resolving day-to-day problems independently.
- Understanding and gain a full working knowledge of the full range of services and activities sitting under the Medical Directorate, Medical Director's portfolio and to be able to liaise effectively with the wider Medical Directorate Senior Management Team and stakeholders internal and external to the Trust.
- Act as the first point of contact for Medical Directorate enquiries internal and external to the Trust.
- Initiate the planning and development of the Department as a member of the team.
About us
We are an award winning and CQC rated good health and social care Trust delivering integrated services across Hull, East and North Yorkshire. Find out more on our website
We are a forward thinking and dynamic Trust with a real commitment to staff development. We value our colleagues and invest in them to ensure they have the right skills to deliver outstanding care.
We are proud to score above or equal to the average for all NHS People Promise theme areas demonstrating our commitment to improve the experience of working in the NHS for everyone. Wherever you work we know you will receive a warm welcome and all the support you'll need to get you started.
We recognise the positive value of diversity and promotes equality whilst challenging discrimination. We welcome and encourage job applications from people of all backgrounds.
Work life balance is about having influence and flexibility over when, where and how you work. If the work pattern for this role does not meet your needs, we welcome an application and are happy to discuss working arrangements that differ from those advertised.
We offer a unique range of benefits that go above and beyond other NHS Trusts including an enhanced leave package and health and wellbeing support.
From city to countryside, market towns to moors you'll find a place to call home including some of the most affordable places to live in the UK.
Find out more and search live jobs.
Job description
Job responsibilities
For further information for this vacancy please see the attached Job Description and Person Specification.
Person Specification
Experience
Essential
- Demonstrable experience of practice and procedures relevant to the area of work
- Knowledge and experience of IT systems e.g. ESR, NPfIT
Desirable
- Maintaining the quality and integrity of data in Trust IT systems
Qualifications & Knowledge
Essential
- 'A' Level/BTEC Diploma/NVQ3 Business Administration/Customer Service or equivalent experiential learning
- Advanced keyboard skills: RSA/OCR III or equivalent/Advanced ECDL
- Knowledge of a range of work procedures and practices.
- Demonstrable experience within A&C field at Advanced level
Desirable
- Intermediate level of theoretical knowledge
Skills and Competencies
Essential
- Able to demonstrate inter-personal communication skills
- Able to plan and prioritise effectively and meet tight deadlines
- Confident, assertive and approachable
- Ability to work effectively as part of a team
- Ability to demonstrate ethical values and attitudes within a culture of equality and diversity
- Ability to work flexibly according to service demands
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Humber Teaching NHS Foundation Trust
Address
Across all Community Service Sites
Whitby
YO21 1DP
United Kingdom
Employer's website
https://www.humber.nhs.uk/ (Opens in a new tab)