About this role
Job summary
Are you looking to step up into a leadership role? Or do you want a change of pace in your admin work?
We are currently seeking a Administrative Manager to join our team.
In this role, you will provide essential administrative support to the District Nursing and Community Therapy teams in the North and North East of Oxfordshire.
Yourmain focus will be ensuring the service runs efficiently and is well-organised, while also collaborating with Operational Managers and Admin Leads to support the development and modernisation of clinical services and administrative processes.
This isa excellent chanceto contribute to the smooth delivery of healthcare services in the locality. Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible.
Applicants must have a full valid driving licence and have access to a vehicle for work. Adjustments can be considered in line with the Equality Act 2010 where required.
Main duties of the job
- Play a key part in supporting the safe and effective management of the District Nursing and Community Therapy teams in Oxfordshire.
- Oversee and supervise all administrative staff within the locality, ensuring the delivery of a high-quality, efficient administrative service to the team.
- Contribute to the ongoing development of the service, working closely with Operational Managers, Team Leads, and Admin Leads to drive improvements and support the development of the services.
- Lead in the provision of efficient, effective, and flexible comprehensive administrative support to Locality Teams.
- Suggest and make recommendations for improvement to existing administration procedures.
- Responsible for the day-to-day management of the Admin Leads, the organisation of effective clinical management systems, patient-centred practices, health and safety procedures and administrative processes.
- Ensure that appropriate documentation is maintained on EMIS as recorded by the administration teams.To ensure data relevant to this role is collected, recorded, and audited in a timely manner and reported to the Team Leads and Operational Managers as appropriate.
- Responsible for the training and ongoing management of all administrative staff to undertake this work.
About us
Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application please read the "candidate guide to making an application" and ensure your supporting statement is tailored to the role you are applying for and addresses any essential criteria.
As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and Northeast Somerset.
Our vision is that no matter who you are or where you are, you will tell us that you receive: "Outstanding care delivered by an outstanding team"
Our values are:"Caring, safe and excellent"
At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:
- Excellent opportunities for career progression
- Individual and Trust wide learning and development
- 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
- NHS Discount
- Pension scheme
- Lease car scheme
- Employee Assistance Programme
- Mental Health First Aiders
- Staff accommodation (waiting lists may apply)
- Staff networking and support groups
Job description
Job responsibilities
We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the supporting statement element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.
The essential and desirable criteria will be used to shortlist for interview and you should ensure that you refer to these within your application to increase your chances of being selected for interview.
We are aware that some candidates may choose to use AI tools to support their application. We kindly remind applicants that submissions should remain an honest and accurate representation of their experience and must take care to ensure the use of AI tools does not generate an application that does not accurately reflect their knowledge, skills and values.
Person Specification
Knowledge
Essential
- Proficient in the use of MS Word, Excel, Outlook and Teams
Desirable
- Knowledge of EMIS and Health Roster (WFMS)
Qualifications
Essential
- NVQ Level II in business administration or equivalent experience
Aptitude and Skills
Essential
- Ability to manage and prioritise own workload and the workload of others
- Organisational skills/managing systems and tracking information
- Ability to liaise with all professionals and levels in a confident and effective manner
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Oxford Health NHS Trust
Address
North and North East Locality
Banbury/Chipping Norton (North) Bicester/Oxford (North East)
OX16 9BF
United Kingdom
Employer's website
https://www.oxfordhealth.nhs.uk (Opens in a new tab)