About this role
Job summary
We have a great opportunity for an enthusiastic and motivated Business Administration Apprentice to join our Executive Administration Team within Derbyshire Community Health Services NHS Foundation Trust. This role offers the opportunity to gain hands-on experience, whilst completing a Level 3 Business Administration Apprenticeship. The role will involve a variety of administrative duties including meeting coordination, diary management, document preparation, record keeping and general administrative support.
Working alongside experienced colleagues, the postholder will develop valuable administration skills while contributing to the delivery of an efficient and responsive business support service. Please be aware the salary for this post will be:o First 12 months = apprentice wage of £8.00p/ho After 12 months = if aged 18 or under will remain on £8.00p/hr. If if aged 19+ will be paid national minimum wage for your ageo If you are already an NHS employee, you may be entitled to pay preservation
Main duties of the job
To provide a comprehensive, high-quality, efficient and confidential administration support service to senior leaders.To maintain multiple diaries, ensuring that information is communicated effectively to relevant parties and meetings are coordinated efficiently.To support agile working by maintaining documents, records, shared systems and administrative processes that enable effective communication and coordination across teams.To undertake a range of administrative duties including managing correspondence, maintaining electronic filing systems, updating databases and trackers, and supporting shared team inboxes.To develop effective working relationships with colleagues and stakeholders and communicate information in a professional and timely manner.To work flexibly as part of a matrix-working administration team, supporting the delivery of a consistent administration service across Executive portfolios.
The successful candidate must have a flexible approach, possess excellent organisational and communication skills, be reliable, well organised and able to work as part of a team or independently. You will need to be fully committed to your learning and to putting this into practice in the workplace. This is an opportunity to be part of an exciting and evolving service where you will be supported to develop in your role.
About us
Our purpose is to provide community health services to a population of over one million people in Derbyshire and Derby, as part of Joined Up Care Derbyshire. We are committed to delivering high-quality services that improve the health and well-being of our communities.
We employ around 4,200 substantive staff, caring for patients i 11 community hospitals and more than 30 health centres, as well as in clinics, GP practices, schools, care homes and, increasingly, in people's own homes and via virtual consultations.
This apprenticeship offers an excellent opportunity to gain valuable experience within a professional administration team, develop new skills and complete a nationally recognised Level 3 Business Administration qualification whilst supporting services across Executive portfolios.
Job description
Job responsibilities
PLEASE NOTE
Please see attached Job Description and Person Specification for detailed description of the role.
Person Specification
Education, Qualifications and Training
Essential
- English GCSE Grade A-C (9-4) or equivalent
- Maths GCSE Grade A-C (9-4) or equivalent
Desirable
- SystmOne experience
Experience and Knowledge Required
Essential
- Understanding and recognising the importance of confidentiality and data protection
- Demonstrate excellent verbal and written communication skills
Desirable
- Previous clerical experience
- Experience of working in a team
Skills and Attributes
Essential
- Recognise and work within boundaries of own duties and responsibilities
- Good organisational and prioritisation skills
- Able to work flexibly between the admin hub and SPA
- Confident in using Microsoft 365 applications and adaptable in learning and utilising new digital tools and technologiesnals and members of the public
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Derbyshire Community Health Services NHSFT
Address
Derbyshire Community Health Services,
Ashgate Rd, Ashgate
Chesterfield
S42 7JE
United Kingdom
Employer's website
http://www.dchs.nhs.uk/ (Opens in a new tab)