About this role
Job summary
At Fareham Community Mental Health Team (CMHT) we are looking for a dynamic and confident Receptionist/Team Clerk to join our admin team.
The main focus of the role is to provide comprehensive, professional and efficient administrative support to the Fareham Community Mental Health Team (CMHT). Maintaining effective and efficient delivery of our Mental Health Services, including administrative duties for the Consultants, Clinical Staff, Team Leaders and Service Users within the Community Mental Health Team.
Excellent skills in IT and microsoft packages is required. A friendly approachable personality is welcomed. You will be responsible for your workload.
We work with adults who have severe and enduring mental health issues, providing support to them in the community.
At present, the Trust is unable to offer Skilled Worker visa sponsorship for this post. Applicants must have the right to work in the UK at the time of application.
Main duties of the job
*Process internal and external referrals received into the Admin Office
*To provide comprehensive cover as the team's receptionist when required. Being the first point of contact for all telephone calls into the team, and visitors.
*Ensuring all administrative processes including the handling of patient medical records, electronic systems and filing systems within the team are adhered to at all times.
*To undertake typing for the team.
*Use initiative, planning and organisational skills that this position demands in the delivery of general administrative duties
*Provide first point of contact for Service Users ensuring that opt in letters and appointments are booked within timeframes. The role will necessitate confidentiality at all times
*Flexibility to provide cover for colleagues during breaks, holidays, sickness and training.
*Any other duties commensurate with the post.
*To receive complex incoming and outgoing correspondence via telephone calls and emails from service users and carers
*Coordinate and organise actions arising from correspondence and ensure prompt and efficient response
*To provide adopt flexibility working within the team to provide relevant cover for colleagues during periods of annual leave and other absence, as and when required.
*To identify and escalate appropriate urgent matters to the leadership team.
*To undertake any additional projects for the Administration Manager or Team Manager as required and within the boundaries of the banding.
About us
Hampshire and Isle of Wight Healthcare NHS Foundation Trust provides joined-up mental and physical healthcare for around two million people across our communities. With over 13,000 staff working in the community and local hospitals, we deliver care at every stage of life, helping people live their best and healthiest lives.
Our mental health services include community-based support and early intervention in psychosis (EIP) for both adults and young people, alongside a network of specialist inpatient wards covering forensic, learning disability, eating disorder and older person's care.
We deliver extensive physical health services too, from urgent community response teams helping frail and older patients remain safely at home, to hospitals at home teams providing acute-level care in familiar surroundings. Our neurological services offer rehabilitation and treatment for conditions including Multiple Sclerosis, Parkinson's Disease, Motor Neurone Disease, Head Injury, Cerebral Palsy and Stroke. Across Hampshire, our community hospitals provide inpatient rehabilitation as a step down from acute care, and our dedicated teams also staff Treetops Sexual Assault Referral Centre in Portsmouth, offering expert, compassionate support.
Everything we do is underpinned by our CARE values of compassion, accountability, respect and excellence
Job description
Job responsibilities
Further information about the Trust and this role can be found on the Job Description and Person Specification document attached. It is important to us that we ensure our recruitment processes are accessible and inclusive to everyone - if as a potential candidate you are concerned a person specification may prevent or restrict your application for employment as a result of unintentional barriers on the grounds of your sex, race, age, sexual orientation, religion/belief or disability please initially contact the Trust's Recruitment team - detailed in the advert. The Trust will seek to resolve this issue wherever possible.
We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.
Person Specification
Qualifications
Essential
- *Good standard of general education.
- *Excellent standard of written and oral English
- *Proficient in typing.
- *To be competent in a range of computer software.
Desirable
- NVQ 2 in Business Administration (or equivalent);
- RSA II in Word Processing (or equivalent);
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Hampshire and Isle of Wight Healthcare NHS Foundation Trust
Address
Fareham Health Centre
Osborn Road
Fareham
Hampshire
PO16 7ER
United Kingdom
Employer's website
https://hiowhealthcare.nhs.uk/ (Opens in a new tab)