About this role
Job summary
We are looking for an organised and detail-focused individual to join Haxby Groups Finance team in York, providing administrative support to help keep our financial processes running smoothly. You will process financial transactions accurately and efficiently, maintain records in Xero, and use Microsoft Excel to collate and prepare payroll information. Working closely with colleagues, customers and suppliers, you will bring strong communication skills, a proactive approach and a commitment to teamwork. If you enjoy working with numbers and take pride in delivering accurate, high-quality work, we would love to hear from you.
Main duties of the job
You will support the day-to-day running of the Finance team by processing appropriately authorised financial transactions, entering and maintaining accurate records in Xero, and collating data in Excel for payroll preparation. Your duties will also include assisting with accounts and payroll processing, maintaining electronic and paper records, responding to queries from customers, suppliers and colleagues, and providing general administrative support to help the team deliver an efficient and professional service.
About us
Haxby Group is a high-quality, community-based healthcare organisation, with general practice at its heart. We deliver exceptional care from 10 GP surgeries across York, Scarborough, and Hull, serving more than 95,000 patients. Haxby Group has been rated Outstanding by the Care Quality Commission (CQC) in York and Hull. It has been rated as Good in Scarborough.
We are dedicated to improving the health of the communities we serve and have an innovative approach to ensuring we provide outstanding care. We are actively involved in research projects with the aim of improving patient care, and our digital-first ethos has contributed to reducing waiting times for access to services.
Our large and diverse team of Doctors, Nurses and Advanced Practitioners have decades of expertise, providing a range of care in a safe, friendly environment, with support from highly experienced Health Care Assistants, Clinical Pharmacists, and other non-GP clinicians. Supporting the patients and our clinical team are the large front of house and back-office teams ranging from Patient Services, Care Navigators, Clinical Administration Support and more.
Job description
Job responsibilities
Job Title: FINANCE ADMINISTRATOR
Reports to: HEAD OF FINANCE
Job Summary
You will assist by delivering efficient administrative support that facilitates the smooth running of the Finance Department. You will support the Partners and Management team in the provision of effective financial control across all establishments.
Your primary focus will be to process Finance Transactions ensuring that they are appropriately authorised and processed in an efficient and accurate manner. Your work will involve data preparation and entry into the Xero Accounting system. You will also be proficient in entering and processing data in Microsoft Excel as required for the collation and control of data for payroll preparation.
You must work at all times within your own competence and use your own judgement, knowledge and common sense in your day-to-day activities.
Duties and Responsibilities
The duties and responsibilities to be undertaken by members of the Practice administration team may include any or all the items in the following list. Duties may be varied from time to time under the direction of the Head of Finance or Managing Partner, dependent on current and evolving Practice workload and staffing levels:
Computer data entry/data allocation and collation; processing and recording information in accordance with Practice procedures.
Filing and retrieving paperwork both manually and electronically.
Assisting in the processing of accounts and payroll.
Communicating with customers, suppliers and work colleagues in a professional manner.
Taking messages and passing on information.
Undertake photocopying/scanning. At certain times this can be volume photocopying/scanning.
Helping to maintain hygiene control measures in your work area.
Operate as a team player to ensure that knowledge, information, and research are shared to enable the Finance team to develop and provide a consistently high quality, cohesive, professional, and proactive service.
Business responsibilities
Assist with the gathering of statistics and information when required.
Undertake specific assigned tasks, project support or development which may arise from time to time.
Maintain accurate and complete documentation and records utilising I.T. as appropriate and in accordance with Haxby Group protocol.
Follow agreed protocols, referring to senior people for guidance.
Demonstrate pro-active engagement with the practice population and wider community to promote an uptake of services.
Maintain the ethos and culture of Haxby Group.
Positively promote Haxby Group.
Ensure rationalisation of resources.
To assist in enhanced and extended services to grow the professional offerings of the business.
Attend in-house governance, educational and staff meetings as appropriate.
To help plan, develop and support the introduction of new working processes to optimise quality.
Train staff to attain optimum performance.
To build and maintain relationships with other healthcare professionals, including GPs, GP surgery personnel, care home personnel, CCG personnel etc.
Behave in a professional manner at all times.
Person Specification
Physical Requirements
Essential
- Able to undertake the requirements of the post.
Desirable
- Reliable.
- Flexible.
- Excellent attendance record.
Knowledge/ Qualifications/ Skills
Essential
- Numerate.
- Good administrative and organisational skills
- IT literate with good keyboard skills
- Excellent telephony skills
- Understand and observe strict confidentiality
Desirable
- Experience of working in a finance environment.
- Skilled in office machinery use
Other
Essential
- Able to work at the desired times
- Flexibility of hours for cover
- Good sickness record
Desirable
- Car driver/clean licence
Competencies/ Qualities/ Attributes
Essential
- Excellent attention to detail
- Good communication (written and verbal)
- Work well under pressure
- Able to work as a team member
- Able to work unsupervised
- Able to use own initiative
- Be self-motivated
- Able to listen and empathise
- Hard working and willing
- Flexible and adaptable, able to work according to changing need
- Enthusiastic
- Commitment to personal development
Desirable
- An interest in primary care
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Haxby Group
Address
Haxby & Wigginton Health Centre
2 The Village
York
YO32 2LL
United Kingdom
Employer's website
https://www.haxbygroup.co.uk/ (Opens in a new tab)