About this role
Job Description
ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site"
Executive Assistant
- Security Clearance TS/SCI with CI Polygraph
- Posted Salary Range USD $82,500.00 - USD $128,925.00 /Yr.
Noblis ESI is seeking an Executive Assistant to support our Intelligence Community client on-site in Chantilly, VA.
Job Responsibilities
- Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Prepare and organize meeting materials, agendas, and presentations.
- Coordinate and facilitate executive meetings, including arranging logistics, preparing meeting minutes, and following up on action items.
- Handle confidential and sensitive information with discretion and professionalism.
- Assist in the preparation and submission of reports, presentations, and other documents.
- Conduct research and gather information to support executive decision-making.
- Assist with special projects and other duties as assigned by executives.
- Coordinate, integrate, and execute office administrative functions, personnel in/out processing, and the office Strategic Calendar.
- Provide administrative and technical support to the Government leadership team, cross-office coordination, external mission partners, and other DoW/IC customers.
Required Experience
Required Qualifications
- Active Top Secret/SCI with Counterintelligence (CI) Polygraph.
- US Citizenship is required.
- Bachelor's degree and 6 years of experience OR Master's degree and 4 years of experience OR Associate's degree and 8 years of experience OR HS diploma/GED and 10 years of experience.
- Experience creating, delivering, and maintaining the office strategic calendar.
- Experience scheduling and coordinating activities, conference rooms, and travel arrangements.
- Experience conducting briefing, document reviews, and records management.
- Ability to solve problems in a rapidly changing environment and interface with the customer daily.
- Track and respond to office tasks and build and present briefings.
- Ability to work independently with minimal supervision as well as the ability to manage multiple customer requests simultaneously.
- Travel up to 10% within US.
- Lift up to 30 lbs, walk, bend, drive.
Preferred Experience
Desired Qualifications
- Degree in Business Administration, Communications, or related field.
- Minimum of 5 years of experience in office Executive Assistant or Administrative Officer functions and processes.
- Experienced coordinating and managing decision documents, directives, work plans, governance documentation, and strategic artifacts.
- Ability to draft, proofread, edit and coordinate correspondence.
- Possess excellent writing and verbal communication skills.
- Experience attending events and capturing minutes and notes.
- Excellent interpersonal skills and the ability to summarize and brief senior level Government leaders.
Certificates/Security Clearances/Other
- Active TS/SCI w/ polygraph