ACCOUNT OFFICER I @ Royalihc

The Role

Responsible for end-to-end Accounts Receivable (AR), Accounts Payable (AP), Banking and Financial Operations activities, ensuring accurate transaction processing, compliance with financial and tax requirements, stakeholder support, and timely financial reporting.

Key Roles & Responsibilities

• Generate, review, validate, finalize and issue sales invoices in IFS.
• Verify invoice accuracy, VAT treatment, purchase order alignment, customer details and supporting documents.
• Perform compliance validations including VIES checks and other regulatory requirements.
• Coordinate with internal stakeholders to obtain missing or incorrect information.
• Process advance invoices and reconcile them with final invoices.
• Ensure urgent and high-priority invoices are processed within required timelines.
• Distribute invoices through email, customer portals and other customer-specific systems.
• Maintain complete invoice records and documentation in IFS.
• Handle customer inquiries related to invoices and orders.
• Process chargebacks and write-offs based on Treasury instructions.
• Support intercompany invoicing and monthly settlement activities.
• Manage specialized invoicing activities including lending, scrap and contract management invoices.
• Receive, review and process supplier invoices and credit notes through KOFAX and IFS.
• Validate VAT treatment, supplier information, purchase order alignment and supporting documentation.
• Return incorrect invoices to suppliers for correction.
• Manage interim account postings and ensure timely clearing.
• Ensure invoices are available for payment within agreed deadlines.
• Assess labor-related invoices for WKA (Dutch Chain Liability Act) applicability and allocate amounts to the G-account where required.
• Monitor and reconcile interim accounts and self-billing transactions.
• Respond to supplier invoice-related inquiries.
• Process and reconcile all bank movements in IFS.
• Prepare and review payment batches.
• Monitor and resolve unapplied, misapplied and unidentified payments.
• Manage intercompany netting activities and reconcile balances.
• Support period-end controls and bank reconciliations.
• Respond to banking and payment-related inquiries.

Key Activities

• Generate, review and finalize invoices.
• Distribute invoices and maintain records.
• Validate and post supplier invoices and credit notes.
• Process payments and apply receipts.
• Reconcile bank transactions and outstanding balances.
• Manage customer and supplier inquiries.
• Process chargebacks and write-offs.

Education

• Bachelor’s or Master’s degree in Finance, Accounting or a related field.

Experience and Knowledge

• 7+ years of experience in Finance.
• Strong understanding of accounting principles and financial processes.
• Knowledge of Purchase-to-Pay (P2P) and Quote-to-Cash (Q2C) processes.
• Experience with ERP systems, preferably IFS.
• Proficiency in Microsoft Excel, Word, Teams and Outlook.

Core Competencies

• Excellent written and verbal communication skills in English.
• Strong stakeholder management and relationship-building skills.
• Customer-focused and proactive mindset.
• Ability to work independently and collaboratively.
• Strong analytical and problem-solving capabilities.
• Highly organized, accurate and detail-oriented.
• Ability to positively influence stakeholders.
• Strategic thinking and long-term perspective.