Assistant Project Manager @ Actalent

Job Title: Assistant Project ManagerJob DescriptionThe Assistant Project Manager supports the planning, coordination, and execution of commercial, institutional, retail, and public-sector construction projects throughout Westchester County, NY and the surrounding region. This primarily office-based role works closely with Project Managers, Superintendents, subcontractors, and suppliers to drive project administration, procurement, estimating, scheduling, and document control from project award through closeout. The position offers a full-time schedule, comprehensive benefits, and opportunities for professional growth into a project management leadership role.

Responsibilities

• Support Project Managers in the day-to-day administration of multiple concurrent construction projects.
• Prepare, submit, and track submittals, RFIs, change orders, meeting minutes, and other project documentation to ensure timely responses and approvals.
• Coordinate material procurement by obtaining vendor quotes, issuing purchase orders, and managing delivery schedules to align with project timelines.
• Assist with project estimating by performing quantity takeoffs, supporting bid preparation, and helping compile proposals.
• Review construction documents, specifications, and drawings to support project coordination and identify potential conflicts or clarifications.
• Track project budgets, financial commitments, subcontractor documentation, and project costs to support cost control and reporting.
• Maintain accurate, organized, and up-to-date project records, logs, and files across all active projects.
• Update project logs, reports, and status information using Procore and other project management software tools.
• Assist with project closeout by preparing closeout documentation, managing punch lists, and assembling turnover packages.
• Perform occasional site visits to support project teams, verify project progress, and confirm that work aligns with plans and specifications.
• Collaborate with Superintendents, subcontractors, and suppliers to resolve issues, coordinate schedules, and maintain project momentum.
• Support project scheduling activities and coordination efforts to help keep projects on time and within scope.
• Contribute to a culture of continuous improvement by identifying process enhancements in documentation, coordination, and communication.

Essential Skills

• Minimum of 2 years of experience in a Project Engineer, Assistant Project Manager, Project Coordinator, or similar construction management role.
• Hands-on experience managing submittals, RFIs, change orders, procurement, and project documentation.
• Working knowledge of construction drawings and specifications, including the ability to interpret and apply them in daily project activities.
• Strong organizational skills with the ability to manage multiple priorities and projects simultaneously.
• Excellent written and verbal communication skills, with the ability to interact effectively with internal teams, subcontractors, and suppliers.
• Proven problem-solving abilities and a proactive approach to resolving issues.
• Proficiency with Microsoft Outlook and Excel for communication, tracking, and reporting.
• Experience using Procore for project management and document control.
• Experience using Bluebeam for reviewing, marking up, and managing construction documents.
• Demonstrated ability to work effectively in a fast-paced construction environment while maintaining attention to detail.
• Experience in project management, project coordination, and project scheduling in a commercial construction or site development setting.

Additional Skills & Qualifications

• Estimating experience using PlanSwift and Excel, including quantity takeoffs and bid preparation.
• AutoCAD experience, including preparation of as-built drawings and existing conditions documentation.
• Experience supporting commercial, municipal, educational, or site development projects.
• Bachelors degree in Construction Management, Engineering, Architecture, or a related field.
• Familiarity with Primavera or other scheduling software is beneficial.
• Background working with general contractors, civil contractors, or commercial construction firms.
• Exposure to K-12 and higher education facilities, commercial buildings, retail developments, public infrastructure improvements, municipal facilities, and private development projects.
• Detail-oriented and highly organized mindset with a strong sense of urgency and follow-through.
• Collaborative team player with a proactive, solutions-focused approach.
• Desire and motivation to grow into a Project Management leadership role.
• Experience in construction management and site development, including coordination with field teams and stakeholders.

Work EnvironmentThe role is primarily office-based at the companys headquarters in Westchester County, NY, with a full-time schedule and a focus on supporting multiple active projects. The Assistant Project Manager works closely with Project Managers, Superintendents, subcontractors, and suppliers in a collaborative, fast-paced construction environment. The position relies heavily on technology, including Procore for project management, Bluebeam for document review, PlanSwift and Excel for estimating, AutoCAD for drawings and as-builts, Microsoft Outlook and Excel for communication and tracking, and potentially Primavera or similar tools for scheduling.

Occasional site visits are required to observe field progress and support project teams. The organization offers medical, dental, and vision benefits, paid time off and holidays, a 401(k) program, professional development opportunities, and performance-based bonus potential, creating an environment that supports both professional growth and long-term career development.

Job Type & LocationThis is a Contract to Hire position based out of Mount Vernon, NY.

Pay and BenefitsThe pay range for this position is $100000.00 - $110000.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision

Critical Illness, Accident, and Hospital

401(k) Retirement Plan Pre-tax and Roth post-tax contributions available

Life Insurance (Voluntary Life & AD&D for the employee and dependents)

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Time Off/Leave (PTO, Vacation or Sick Leave)

Application DeadlineThis position is anticipated to close on Nov 4, 2026.

Workplace TypeThis is a fully onsite position in Mount Vernon,NY.About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI)

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.