Health System Specialist - Activations Coordinator @ Veterans Health Administration

Job Summary

This Health Systems Specialist position is in the Executive Director service at the VA Maine Healthcare Systems, located at the Augusta, ME location. This is a Full-time position.

Qualifications

• To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/23/2026.
• Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.
• For a GS-12 position you must have served 52 weeks at the GS-11.
• The grade may have been in any occupation, but must have been held in the Federal service.
• An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.
• If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.
• In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.
• Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.
• You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization.
• Examples of specialized experience would typically include, but are not limited to: progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field.
• This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities.

Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following:

• (1) Missions, organizations, programs, and requirements of health care delivery systems;
• (2) Regulations and standards of various regulatory and credentialing groups; and
• (3) Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement.

At this level, applicants would have obtained this experience working within a health care setting, working directly with health care system administration and finance services to solve problems in support of policy compliance and program/operational functions.

• NOTE: Applicants wishing to receive credit for such experience must clearly indicate the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
• Physical Demands: The work is primarily sedentary, although some physical effort may be required, e.g., walking, standing, carrying light items such as manuals or briefcases, or driving or traveling by motor vehicle.
• Incumbent must have the ability to work within an environment of conflicting deadlines and shifting priorities.
• Incumbent may be required to work evenings and weekends, as well as perform infrequent overnight travel to meetings and conferences.
• For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Major Duties

• The Health System Specialist (Activations Coordinator) provides guidance on projects for the VISN 1 VA Healthcare System.
• The incumbent is responsible for project execution, plans and implementation for health system wide projects.
• Major duties and responsibilities include, but are not limited to: Responsible for the end-to-end project delivery efforts.
• Accountable and responsible for all phases of a project from inception to closure including scoping, planning, launching, monitoring, controlling and closing.
• Business case development.
• Developing governance structure for projects.
• Oversight of project status and project status reporting.
• Develop and execute resource management plans.
• Monitoring to keep projects on budget within identified standards.
• Responsible for risk identification, resolution and escalating as required through proper channels.
• Deliver timely project health and performance dashboards including performance/outcome metrics.
• Create, maintain and communicate as appropriate project risk and issue logs.
• Build and lead effective interdisciplinary and cross-functional project teams.
• Establish and facilitate regular project team meetings.
• Document and file project level lessons learned.
• Provides in-depth analysis, best practice models, and creative quality project techniques.
• Responsible for planning program strategies, monitoring performance, developing initiatives and writing directives for health care system wide implementation.
• Interpret the laws, regulations, policies and guidelines governing the health care delivery system.
• Potential projects include priorities deployed at the Veteran Integrated Service Network (VISN) or national level: Examples include but are not limited to access, patient flow, admissions, discharges, transfers (ADT), registration, enrollment, eligibility, outpatient scheduling, self-service applications, pre-registration, Veterans Identification Card (VIC), Human Resources (HR), Compensation and Pension Examinations (C&P), beneficiary travel, timeliness, efficiencies, and cost effectiveness of projects.
• Other projects as assigned by the Executive leadership including ad hoc projects involving VISN and VA Central Office.
• Work Schedule: Monday - Friday, 7:00 - 3:30pm Telework: This position may be authorized for telework.
• Telework eligibility will be discussed during the interview process.
• Virtual: This is not a virtual position.
• Position Description/PD#: Health System Specialist - Activations Coordinator/PD03328A Relocation/Recruitment Incentives: Not Authorized.
• Critical Skills Incentive (CSI): Not Approved.
• Permanent Change of Station (PCS): Not Authorized.
• Financial Disclosure Report: Not Required.
• Notifications: Veterans' preference does not apply for internal or other current permanent Federal agency employees.
• Interchange Agreements with Other Merit System: Employees who occupy medical or medical-related positions and were appointed under 38 U.S.C. 4701(1) or (3) [formerly 38 U.S.C. 4104 (1) and (3)] must be serving in a full-time position without time limit and have served continuously for at least one year in this other merit system to be eligible to convert to the Title 5 System.
• Some exceptions to this rule may apply if you have previously acquired tenure under a Title 5 appointment.
• Current and former Federal employees must submit copies of their most recent SF-50, (Notice of Personnel Action).
• The SF-50 must identify the position title, series, grade, step, tenure and type of service (Competitive or Excepted).
• In some cases, more than one SF-50 may be required to show a higher grade previously held.
• This position is not a Bargaining Unit position.
• This position is covered by locality-based comparability pay.
• The incumbent may be required to travel to other VA campuses and CBOC's.
• Selectee may be required to work at any VISN 1 Healthcare System campus, as needed.

Requirements

• You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process.
• In addition to the application and questionnaire, this position requires an online assessment.
• The online assessment measures critical general competencies required to perform the job.
• Selective Service Registration is required for males born after 12/31/1959.
• Physical

Requirements

• The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment.
• A pre-placement physical examination is not required.
• Subject to background/security investigation Selected applicants will be required to complete an online onboarding process.
• Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
• Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP).
• As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest.
• In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service.
• Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.