About this role
Job Summary
This position is located in the Public Health Nursing department at Gallup Indian Medical Center. The incumbent will provide administrative tasks associated with maintaining and supporting the work performed by the Division of Community Health. A REAL ID will be required beginning May 7, 2025, in accordance with 6 C.F.R. 37.5 (2021).
Qualifications
To qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.
BASIC REQUIREMENT(S)
Position requires a qualified typist. In addition to the Basic Requirements, you must also meet the Minimum Qualifications stated below.
MINIMUM QUALIFICATIONS
GS-05: Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: Qualified as a typist; Uses personal and network computer systems to use several types of software including: Database Management, Spreadsheets, Word processing and Graphics; knowledge and use of RPMS, EHR, QMAN, UFMS, EHCM, HRX Exchange, ITAS, and CONCUR e-Travel systems; Microsoft Word, Excel, PowerPoint, Access and iCare. Time In Grade Federal employees in the competitive service are also subject to the Time-In-Grade
Requirements
Merit Promotion (status) candidates must have completed one year of service at the next lower grade level. Time-In-Grade provisions do not apply under the Excepted Service Examining Plan (ESEP). You must meet all qualification requirements within 30 days of the closing date of the announcement.
Major Duties
- Manages incoming and outgoing correspondence, prepares and edits reports and official documents, tracks controlled correspondence, and ensures accuracy, completeness, and timely distribution of written communications.
- Prepares reports, forms, presentations, and data summaries; maintains automated tracking systems and program databases; and utilizes office automation software and electronic health and administrative systems to support program operations.
- Coordinates calendars, appointments, conferences, and meetings for management and staff; arranges meeting logistics, researches relevant background information, and ensures schedules and supporting materials are maintained.
- Serves as the primary administrative point of contact for staff, visitors, federal agencies, and the public; responds to inquiries regarding departmental operations, policies, and procedures, resolves routine issues, and refers complex matters to appropriate personnel.
- Performs administrative and operational support functions, including purchasing, expenditure tracking, time and attendance, travel and training documentation, personnel actions, property and fleet management, records tracking, and dissemination of updated administrative guidance.
Requirements
Selectee may be subject to a probationary period ESEP appointees typically serve a two year trial period U.S. Citizenship is required Selective Service Registration is required for males born after 12/31/1959 IHS Selectees whose duties and responsibilities require them to work permanently, temporarily, or occasionally in an IHS healthcare facility must comply with the IHS Employee Immunization Policy related to vaccine-preventable diseases, consistent with recommendations for healthcare workers.
Vaccine exemption requests may be available, as outlined in the IHS Employee Immunization Policy and facility guidance. Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit www.dhs.gov/E-Verify/. You will need to set up direct deposit so we can pay you. Background Investigation Requirement: This position requires the successful completion of a federal background investigation as a condition of employment.
A background investigation is a standard process used by the Federal Government to verify an individual's identity, employment history, education, and other relevant information to determine suitability for Federal service. Upon receipt of instructions, applicants must complete all required background investigation forms within five (5) calendar days of issuance. Timely completion is critical to avoid delays in processing or a determination of unsuitability. Applicants are strongly encouraged to prioritize this requirement and to maintain regular communication with their assigned Personnel Security Specialist throughout the process.
Financial Suitability Requirement: This position requires a review of the applicant's financial history as part of the personnel security and suitability determination. Applicants must demonstrate financial responsibility, maintain good standing with creditors, and satisfy all legal financial obligations prior to applying. Individuals with substantial delinquent or unresolved financial obligations-including, but not limited to, delinquent federal or state tax liabilities, defaulted federal student loans, court-ordered fines or fees, or child support arrears-may be deemed unsuitable for employment with the Indian Health Service (IHS). Prior to the appointment, candidates must present two valid forms of identification. If one of the documents is a state-issued ID or driver's license, it must be REAL ID-compliant.