Motor Fuel Tax Operations Manager @ Racetrac

RaceTrac Company Overview

Job Description

The Motor Fuels Tax Operations Manager is responsible for the day-to-day leadership and operational execution of RaceTrac’s motor fuels tax function. This role oversees a high-volume, data-intensive, multi-jurisdictional compliance environment supporting retail, wholesale, and fuel supply operations across multiple entities and jurisdictions. The ideal candidate brings exceptional discipline in managing large volumes of data, recurring deliverables, and competing deadlines while maintaining the curiosity and critical review mindset needed to identify potential errors, inconsistencies, and process gaps as the organization continues to grow and operations evolve.

The Manager serves as a motor fuels tax technical advisor and people leader, responsible for recurring compliance, notices, audit coordination, tax accounting, licensing administration, work product review, and service-provider coordination. Given the volume and complexity of the function, success requires disciplined prioritization, thoughtful delegation, strong workload management, and the ability to create repeatable review processes that help the team deliver accurate, complete, and well-supported work at scale.

The ideal candidate is a highly accountable, self-directed manager who develops people, creates structure, communicates clearly, reviews work critically, and is willing to dig into data, systems, and operational activity to understand root causes and prevent recurring issues. The role requires sound motor fuels tax knowledge with room to continue building technical depth through support from senior tax leadership and external specialists.

What You'll Do

• Partner closely with the Motor Fuel Tax Functional Lead and VP of Tax to support strategic business growth, acquisitions, new markets, and other key projects through early identification and implementation of tax, systems, and process considerations.
• Serve as a central point of coordination among business stakeholders and subject-matter experts, ensuring timely communication, clear ownership, and progress toward resolution.
• Evaluate and respond promptly to business requests for new transaction types, rule changes, and process updates; translate business facts into clear system and tax requirements. Lead the end-to-end implementation of rule and set-up changes, including requirements gathering, testing, validation, documentation, and post-implementation follow-up.
• Manage the accuracy, maintenance, and ongoing enhancement of motor fuel tax rules and transaction set-up within RightAngle and PDI.
• Manage implementation of rate changes, tax rules, and regulatory requirements, ensuring that they are accurately reflected in all applicable systems, processes, and documentation.
• Develop and document well-supported positions for new or changing transactions, including key assumptions, risks, alternatives, and recommended approaches.
• Coordinate with the Motor Fuel Tax Operations Manager to identify tax compliance requirements and ensure RightAngle and PDI configuration supports accurate reporting, filing, and audit-ready processes.
• Partner with the Accounting, ERP, billing and collection, and operational teams to ensure system changes integrate effectively across financial, billing, compliance, and business processes.
• Maintain clear documentation of RightAngle and PDI rules, transaction logic, decisions, and process changes to support consistency, training, compliance, and future scalability.
• Identify opportunities to improve processes, controls, and system functionality that enhance accuracy, efficiency, and the ability to support a growing motor fuel business.
• Lead, coach, and develop one to two junior team members; provide direction, establish priorities, review work for accuracy and completeness, and build their technical and problem-solving skills.
• Drive assigned projects and recurring responsibilities to completion with strong organization, follow-through, sound judgment, and a proactive focus on adding value.

What We're Looking For

• Bachelor's degree in accounting, taxation, or a related field preferred.
• CPA, CMI, master's in taxation, or similar certification preferred.
• 6-8 years of motor fuels tax, excise tax, indirect tax, accounting, or related experience preferred.
• Strong working knowledge of motor fuels or excise tax, including experience in one or more areas such as compliance, audits, licensing, exemptions, taxability, or tax research.
• Experience leading people, projects, recurring compliance processes, or high-volume operational deliverables strongly preferred.
• Demonstrated ability to manage large volumes of data, recurring deadlines, exceptions, reconciliations, and deliverables while maintaining accuracy and accountability.
• Strong analytical and review skills, including the ability to organize, reconcile, summarize, challenge, explain, and defend data and conclusions.
• Experience identifying data-quality issues, process gaps, control weaknesses, or recurring errors and driving practical resolution.
• Experience managing outsourced compliance providers, external advisors, or cross-functional deliverables preferred.
• Strong systems orientation, including proficiency with Excel and comfort working with reporting tools, tax systems, accounting systems, or large operational data sets.
• Ability to manage multiple priorities, competing deadlines, and high-volume workloads while maintaining accuracy and accountability.
• Strong written and verbal communication skills, including the ability to explain technical or data-driven issues clearly to non-technical audiences.

Fueled by Growth, Driven by You

At RaceTrac, our people make the difference. Whether you’re working in a store, at our corporate office, or on the road, you’ll be part of a team that brings energy, innovation, and a passion for serving others every day. We support each other, celebrate wins big and small, and create opportunities for growth at every level. With four operating divisions RaceTrac, RaceWay, Energy Dispatch, and Gulf - there’s always a new challenge to take on and a new path to pursue. Join us and discover how far your career can go.

To see what #LifeatRaceTrac is like, visit our LinkedIn, Facebook, and Instagram pages.

All qualified applicants will receive consideration for employment with RaceTrac without regard to their race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.

Responsibilities

• Partner closely with the Motor Fuel Tax Functional Lead and VP of Tax to support strategic business growth, acquisitions, new markets, and other key projects through early identification and implementation of tax, systems, and process considerations.
• Serve as a central point of coordination among business stakeholders and subject-matter experts, ensuring timely communication, clear ownership, and progress toward resolution.
• Evaluate and respond promptly to business requests for new transaction types, rule changes, and process updates; translate business facts into clear system and tax requirements.
• Lead the end-to-end implementation of rule and set-up changes, including requirements gathering, testing, validation, documentation, and post-implementation follow-up.
• Manage the accuracy, maintenance, and ongoing enhancement of motor fuel tax rules and transaction set-up within RightAngle and PDI.
• Manage implementation of rate changes, tax rules, and regulatory requirements, ensuring that they are accurately reflected in all applicable systems, processes, and documentation.
• Coordinate with the Motor Fuel Tax Operations Manager to identify tax compliance requirements and ensure RightAngle and PDI configuration supports accurate reporting, filing, and audit-ready processes.
• Partner with the Accounting, ERP, billing and collection, and operational teams to ensure system changes integrate effectively across financial, billing, compliance, and business processes.
• Maintain clear documentation of RightAngle and PDI rules, transaction logic, decisions, and process changes to support consistency, training, compliance, and future scalability.
• Identify opportunities to improve processes, controls, and system functionality that enhance accuracy, efficiency, and the ability to support a growing motor fuel business.
• Lead, coach, and develop one to two junior team members; provide direction, establish priorities, review work for accuracy and completeness, and build their technical and problem-solving skills.
• Drive assigned projects and recurring responsibilities to completion with strong organization, follow-through, sound judgment, and a proactive focus on adding value.

Qualifications