About this role
Title: Cardiac Research Administrative Analyst Location: Upper East Side Org Unit: Cardiac Research Work Days: Monday-Friday Weekly Hours: 35.00 Exemption Status: Non-Exempt Salary Range: $41.71 - $46.76 *As required under NYC Human Rights Law Int 1208-2018 - Salary range for this role when Hired for NYC Offices Position Summary Provides administrative and analytical support for the Cardiac Surgery research portfolio. Responsible for coordinating clinical trial invoice verification activities, maintaining study-related operational documentation, reconciling protocol-related payment activities, and supporting research compliance and operational workflows across multiple studies.
Works collaboratively with internal study teams, participating sites, and departmental leadership to facilitate accurate financial reconciliation and timely resolution of outstanding operational issues. Job Responsibilities Spearheads, in collaboration with the PI and study team, the preparation and coordination of administrative components of grant applications. Compiles and uploads technical documentation, ensures application completeness, and serves as the primary liaison to the Office of Sponsored Research Administration to resolve issues identified during pre-review and final review processes.
Coordinates with PI and study team to complete administrative sections of progress reports and other administrative deliverables during the grant lifecycle. Reviews and verifies clinical trial invoices against study contracts, protocol-specific payment schedules, and study-related documentation. Develops working knowledge of assigned study protocols, schedules of events, enrollment milestones, and payment structures to support invoice reconciliation activities. Reviews study documentation to verify protocol-related activities, enrollment events, and follow-up milestones required for payment processing.
Identifies discrepancies between invoices, study documentation, and contractual requirements and coordinates resolution with study teams and participating sites. Tracks outstanding invoices, documentation requests, and unresolved issues to facilitate timely payment processing. Maintains study-specific tracking tools, operational reports, and supporting documentation. Coordinates with internal and external study teams to obtain missing documentation necessary for invoice verification and payment reconciliation.
Assists with reconciliation of historical study activities and supports efforts to reduce outstanding invoice backlogs. Supports research compliance activities through maintenance of study documentation and assistance with audit preparation activities. Provides operational support across multiple studies and assists with cross-study administrative activities. Assists with development and implementation of standardized procedures related to invoice verification, documentation review, and operational tracking. May provide backup support for departmental research staff and study operations as needed. Performs other related duties as assigned.
Education Associate's Degree or equivalent combination of education and experience preferred. Experience Approximately 2–4 years of related experience, preferably within an academic healthcare, clinical research, sponsored research, or research administration environment.
Knowledge, Skills and Abilities Working knowledge of clinical research protocols, schedules of events, and study workflows. Ability to interpret study documentation and contractual payment schedules. Strong analytical and problem-solving skills. Ability to identify and resolve discrepancies. Excellent organizational skills and attention to detail. Strong written and verbal communication skills.
Licenses and Certifications Working Conditions/Physical Demands Standard office work. Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of “any person, any study.” No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law.
Cornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply. Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRRA). We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.