About this role
- The Invoicing Coordinator is responsible for working in a fast-paced work environment and strive for accuracy and timeliness when performing any Accounts Receivable tasks.
- Ultimately, an outstanding Invoicing Coordinator has a keen sense of business, a strong desire to perform tasks across all facets of Accounts Receivable and maintains meticulous transaction records while exuding extraordinary customer service to internal and external customers. - Duties and Responsibilities: It is everyone’s responsibility to live out our Values and Absolutes by Shaping a World of Trust while ensuring responsible progress Generate invoices for completed projects & testing, ensuring invoices accurately reflect project pricing.
- Work with Client Services, Key Account Managers, & Customer Service to track projects/testing for final billing ensuring invoice accuracy.
- Using multiple sources for invoice upload into internal BV systems.
- Manage purchase orders so billing stays on schedule.
- Manage and maintain customer web site billing information including passwords.
- Deliver invoices to customers via mail, email or on customer web sites.
- Adjust and reissue invoices as requested with supporting documentation based on internal or external client requests.
- Collaborate with shared services department with assisting in the collections process and reconciling discrepancies.
- Sending new client requests to Shared Services Department.
- Providing all banking, W-9, new vendor paperwork information upon client or web site request.
- Prepare/update invoice and credit note tracker for lab operations.
- Share ideas for process improvements.
- Perform other essential tasks, projects, and responsibilities assigned related to Accounts Receivable as directed by management.
- Other duties as assigned. - Skills & Proficiencies: Must have strong attention to details.
- Strong drive to deliver accurate and timely work.
- Must have strong interpersonal skills such as communication, relationship building, initiative, adaptability, positive attitude, and team building.
- Must be highly motivated and able to problem solve issues as they surface.
- Ability to change tasks quickly and as needed and adapt to a quick-paced, constant changing environment.
- Ability to follow and understand processes.
- Time management: the ability to organize and manage multiple priorities.
- Basic understanding of Microsoft Office suite. - Education and Experience: 5+ years’ experience in accounts receivable An associates degree or higher in a related field is preferred