About this role
Job Title: PEIMS Clerk/Registrar
Wage/Hour Status: Non-Exempt
Reports to: Principal/PEIMS Coordinator
Dept./School: Assigned Campus
Date Revised: August 4, 2022
Primary Purpose
Maintain accurate attendance records for the campus. Under direct supervision, perform data entry including attendance, Public Education Information Management System (PEIMS) data, and grades. Responsible for maintaining student academic records at the campus level under minimal supervision. Process student enrollment, transfers, and withdrawals for the campus.
Qualifications
Education/Certification
High School diploma or GED
Knowledge/Skills
Ability to Speak, Read, and Write in Spanish- Preferred
Ability to use software to develop spreadsheets and databases, and do word processing
Proficient in keyboarding, 10-key numerical data entry, and file maintenance
Ability to meet established deadlines
Requires accuracy and attention to detail
Ability to manage multiple tasks
Experience
Skyward Qmaltiv
Two years of data entry experience
Major Responsibilities and Duties
Records and Reports
- Collect and enter attendance and PEIMS data into the established database and verify accuracy of according to established procedures.
- Maintain student records and process requests for student information and transcripts. Process new student records, including requesting transcripts and records from other schools.
- Assist parents, students, and faculty with questions regarding student attendance.
- Contact parents/guardians to verify student absences as needed and report attendance problems to the designated administrator.
- Compile, maintain, file, and distribute all reports, records, and other documents as required following established procedures.
- Process and transmits requests for student information and transcripts.
- Call parents to verify student absences as needed.
- Report all attendance problems to the designated administrator.
- Maintain student academic records and process requests for information and transcripts. Process new student records, including requesting transcripts and records from other schools.
- Coordinate grade reporting process, including verification and correction of grades and preparation and distribution of report cards.
- Assist in campus office as needed
- Maintain confidentiality
Supervisory Responsibilities
None
Equipment Used
Personal computer or online computer terminal, printer, calculator, and copier.
Mental Demands/Physical Demands/Environmental Factors
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and use of a mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress