About this role
Job Title: Secretary, Counselor IS
Reports to: Principal/Cunselor
Dept/Campus: Assigned Campus
Wage Status: Non- Exempt
Pay Grade: Paraprofessional - PG 3
Work Days: 187
Primary Purpose
Under moderate supervision provide routine clerical support for the efficient operation of the school counseling office and professional staff. Maintain current and accurate confidential student records.
Qualifications
Education/Certification
High school diploma or GED
Special Knowledge/Skills
Knowledge of general office procedures
Proficient keyboarding and file maintenance skills
Ability to use software to develop spreadsheets and databases, and do word processing
Ability to follow verbal and written instructions
Ability to perform a variety of tasks often changing assignment on short notice with some direction
Effective organizational, communication, and interpersonal skills
Experience
Two years of secretarial experience, preferably in a public education environment
One year clerical experience in office setting
Major Responsibilities and Duties
Records, Reports, and Correspondence
- Provide general clerical support including word processing, data entry, filing, and file maintenance.
- Assist with the registration of new students, including requesting and sending student records, entering student data, and ensure completeness of records.
- Process changes and adjustments to student schedules.
- Maintain complete and accurate student records including test scores and final grades on permanent records.
- Compile, maintain, and file all reports, records, and other documents as required.
Reception and Phones
- Receive incoming calls, take reliable messages, and route to appropriate staff.
- Assist counselor(s) with scheduling of meetings and appointments.
Other
- Receive, sort & distribute mail, and ensure security and confidentiality of testing materials.
- Maintain college information library and help students, parents, and teachers find information about testing, scholarships, and college materials.
- Maintains confidentiality.
- Follow district safety protocols and emergency procedures.
- Perform other related duties as assigned within the appropriate skill and experience capabilities expected for this
Professional Conduct
- Maintain professional interactions with staff, parents, community and visitors.
- Demonstrate the ability to remain calm and withstand pressures.
- Demonstrate flexibility to change in routine and adapt quickly to changing situations.
- Demonstrates respect, courteous to peers and visitors and assist fellow workers willingly.
- Avoid gossip, or speaking badly about the district and district personnel.
Supervisory Responsibilities
None
Mental Demands/Physical Demands/Environmental Factors
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
College Station ISD does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities. The district provides equal access to the Boy Scouts and other designated youth groups.