About this role
Primary Purpose
Under moderate supervision provide routine clerical support for the efficient operation of the school administrative office and professional staff. Maintain current and accurate confidential student records. Work closely with District PEIMS Coordinator to ensure coding and maintenance of student records are accurate and updated in real time.
Qualifications
Education/Certification
High school diploma or GED
Knowledge of school record keeping
Special Knowledge/Skills
Knowledge of general office procedures
Proficient keyboarding and file maintenance skills
Ability to use software to develop spreadsheets and databases, and word processing
Ability to follow verbal and written instructions
Ability to perform a variety of tasks often changing assignment on short notice with some direction
Effective organizational, communication, and interpersonal skills
Ability to multi task and maintaing a positive and collaborative attitude.
Experience
Prior experience preferred
Major Responsibilities and Duties
Records, Reports, and Correspondence
- 1. Collect and enter attendance and PEIMS data into established database and verify accuracy according to prescribed procedures.
- 2. Provide general clerical support including word processing, data entry, filing, and file maintenance.
- 3. Assist with the registration of new students, including requesting and sending student records, entering student data, and ensure completeness of records.
- 4. Process changes and adjustments to student schedules.
- 5. Maintain complete and accurate student records including test scores and final grades on permanent records.
- 6. Compile, maintain, and file all reports, records, and other documents as required.
Reception and Phones
- 7. Receive incoming calls, take reliable messages, and route to appropriate staff.
Supervisory Responsibilities
None
Mental Demands/Physical Demands/Environmental Factors
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress