About this role
ob Title: Child Nutrition Secretary Wage/Hour Status: Non-Exempt
Reports to: Child Nutrition Director Pay Grade: 5 – Administrative Support Pay Plan
Dept./School: Child Nutrition Services Date Revised: January 24, 2017
Funding Source: 101 Food Service Fund
District Primary Purpose: To assist and promote La Joya ISD in implementing a rigorous curriculum/instructional program that supports student success and achievement.
Department Primary Purpose: To assist in the efficient operation of the Food Service Program of the District.
Qualifications — Education/Certification
High School Diploma. Food Service experience preferred.
Experience/Knowledge: Clerical experience, data processing, extensive computer functions using Microsoft Windows, and/or Macintosh hardware and software. Knowledgeable in accounts payable, bookkeeping, and budgeting. Ability to type with accuracy 60 words per minute; ability to use correct English, grammar, spelling and punctuation; ability to perform responsible clerical and secretarial work requiring independent judgment.
Major Responsibilities and Duties
- 1. Maintain records in accordance with federal, state, and local policies and procedures.
- 2. Invoice campuses and departments for catering meals, equipment use, labor, and adult/volunteer meals accordingly.
- 3. Coordinate the collection and distribution of staff and students incentives.
- 4. Type, duplicate and distribute program monthly menus for campuses.
- 5. Develop and produce form for program use.
- 6. Process requisitions in order to obtain vendor purchase orders as needed.
- 7. Process mileage payments, travel requests, arrangements, and reimbursements upon approval.
- 8. Order and maintain an adequate supply of office materials and computer hardware, software, and respective licenses for department.
- 9. Coordinate all department meeting arrangements, including but not limited to, location, set-up, catering requests, sign in sheets, and recording of minutes as requested.
- 10. Process department correspondence.
- 11. Work with all aspects of the budget including, amendments, account review, revenues and expenditure reports in order to maintain balances.
- 12. Assist department employees with duties that include but are not limited to: typing, printing, copying, faxing, filing, requisitioning supplies, and mailing information.
- 13. Answer incoming phone calls in a courteous manner and directs them accordingly, taking messages if necessary and routing them to respective personnel.
- 14. Verify campus bank deposits for accuracy utilizing System Design Point of Sale System.
- 15. Prepare reports utilizing charts and graphs as requested.
- 16. Maintain department activity fund.
- 17. Maintain a high level of confidentiality.
- 18. Attends meetings, in-services, trainings, and workshops as requested.
- 19. Performs other duties as assigned.
Major Responsibilities and Duties (continued)
Working Conditions
Mental Demands: Ability to communicate effectively (verbal and written); ability to meet established deadlines; ability to maintain auditable record; ability to maintain emotional control under stress.
Physical Demands/Environmental Factors: Standing, walking, pushing, pulling. Some stooping, bending, climbing stairs, and repetitive hand motions.
Position Working Days: 226 Days
All applications must be submitted online for professional and clerical positions to the La Joya I.S.D. Office of Human Resources Department. (www.lajoyaisd.com)
I have read and fully understand the duties and responsibilities that this supplemental position is to provide to my campus/department. Supplemental positions are specific and must be in compliance with state and federal guidelines.
Employee Signature: __________________________________ Date: ______________
Supervisor's Name: __________________________________ Date: ______________
Supervisor Signature: __________________________________
Semester 1
I understand the position I hold is federally funded. I have read and understand the duties within the job description.
Employee Signature: __________________________________ Date: ______________
Supervisor's Name: __________________________________ Date: ______________
Supervisor Signature: __________________________________
Semester 2
Employee Signature: __________________________________ Date: ______________
Supervisor's Name: __________________________________ Date: ______________
Supervisor Signature: __________________________________