About this role
JOB TITLE - Counseling Secretary
CLASSIFICATION - Classified
FLSA STATUS - Non-Exempt
IMMEDIATE SUPERVISOR - Building Principal
RECEIVES GUIDANCE FROM - Building administrators, district leadership
Please review the UCSD Actions of Excellence to gain an understanding of the expectations for UCSD employees.
QUALIFICATIONS -
(Skills, Knowledge, Abilities, Education, Certification/Licensure, Experience, Equipment)
Skills, Knowledge, and Abilities
- Ability to operate a variety of standard office equipment including computer, printer, copy machine, scanner, fax machine, telephone, etc.
- Ability to understand the meaning of words and to use them effectively when speaking and writing to properly convey or receive information.
- Ability to create, format, and edit written communication that is clear and professional.
- Ability to work independently, efficiently, and meet deadlines.
- Ability to be well organized and customer service oriented.
- Ability to accurately use and maintain databases.
- Ability to fluently use software such as Microsoft Office, Excel, Powerschool and Google apps.
Education
- At least one year of specialized training beyond high school.
Experience
- Two to three years of secretarial, administrative or office management experience involving computer entry and records management experience.
Equipment
- Office equipment such as two-way radios, cell phone, tablets, laptops, multi-line phone system, fax machines, copiers, computers, etc.
ESSENTIAL DUTIES AND RESPONSIBILITIES -
The following duties are normal for this position. These are not to be construed as exclusive or all inclusive. Other duties may be required and assigned.
- Serve as counselor's receptionist; greets staff, at times parents, substitutes and student.
- Must be able to multitask in a busy environment.
- Assist counseling staff as needed during peak load.
- Maintain annual calendar for counseling office.
- Maintain accurate student records.
- Create signs, brochures, flyers, and slides for TV to advertise counseling information.
- Assist with set-up for ACT administration for National Test Dates.
- Order and maintain adequate supplies, instructional materials, office materials and items for the counseling office.
- File current student information in cumulative files.
- Must be able to interact in a positive manner with students, faculty, parents, and other staff members.
- Maintain a reliable attendance record.
- Maintain confidentiality.
- Other duties as assigned.
SUPERVISION OF OTHERS -
- None
PHYSICAL REQUIREMENTS -
- Repetitious bending, lifting, and hand movement.
- Ability to work while standing, moving and/or walking.
- Drug, tobacco, and alcohol-free while working.
- Must be able to see and hear within normal limits with or without corrective lenses or hearing aids.
- Ability to operate a motor vehicle used to travel between sites.
WORKING CONDITIONS -
- Majority of work is performed in an office or school setting.
- Occasional meetings outside the school day.
- Occasional exposure to body fluids, fumes, noise, and hazardous materials and emergency situations.
TERMS OF EMPLOYMENT -
- At-Will Employee
- Letter of Assignment
- Per Board Policies and administrative guidelines
- Performance evaluated annually