About this role
Title
Data Manager
Reports to:
Principal
Term of Employment
11 months
Exempt or Non-Exempt
Non-Exempt
Salary
Based on State and Local Salary Schedules
General Statement of Job
Under general supervision, performs a variety of technical-clerical work preparing and maintaining a variety of computer databases pertaining to student attendance and demographic statistics. Work involves utilizing specialized computer-driven file maintenance, word processing and spreadsheet programs which are part of the student information systems to develop and maintain records to generate federal, state and local reports. The employee is responsible for reviewing forms and handwritten information, and entering data into proper computer files, often utilizing specialized codes and abbreviations; utilizing scanner devices to input data; updating files on a daily basis; printing out reports; and preparing daily back-up copies of records.
The employee is also responsible for troubleshooting errors or other operational problems with computers and peripheral equipment, installing computer program software, and preparing various correspondence and forms. Work also involves general clerical work, such as answering telephones and assisting visitors to the school office.
Essential Job Functions
- Utilizes the computerized student information system, a computer-driven system of word processing, spreadsheet and file maintenance programs, to enter, store and/or retrieve information as requested or as otherwise necessary.
- Selects data from varied sources, and summarizes information for standard reports, including preparing reports for submission to building administrators, school system administrators and The State Department of Public Instruction as required or as requested, ensuring delivery in a timely manner; records various files for storage as backup copies or for delivery to appropriate officials or offices.
- Prepares and maintains computer records of daily student attendance, utilizing computer-driven scanner to enter data from submitted forms; reviews late-arrival forms, and reconciles with absences to create tardylists; reviews check-out forms, and reconciles with absences to create early check-out; lists; enters codes into files to indicate individual students absences; prepares correspondence to parents to advise of excessive absences, according to established policies.
- Prepares attendance reports and reconciles manual and computer reports monthly.
- Prepares and maintains database of student enrollment, recording such data as student's name, address, parents or guardians, sex, race, immunization record, grade of assignment, class schedule, grades, school bus assignment, lunch period assignment, medical needs, emergency contacts, etc.; records student suspensions, and prepares periodic statistical reports; records student withdrawal from school enrollment, recording reasons for withdrawal and student's plans, as available, and preparing periodic statistical reports; prepares and maintains daily backup records.
- Prepares and maintains records of exceptional students being served by school, including student's enrollment and personal data, and specific handicap(s) of individual students.
- Maintains computer records of students' scores on state mandated tests and standardized tests and provides files to be used in school accountability.
- May compare various data against data in secondary or previously used information systems, contacting such officials as necessary to resolve discrepancies.
- Troubleshoots hardware and software problems and errors in computer equipment or software, determines cause of error or stoppage and applies corrective steps or standard operational techniques in cases where stoppage can be corrected; develops remedies to identify program deficiencies or operational failures.
- Provides information and/or training to school staff on the use of the student information system and application of data from the system.
- Facilitates transfer of student information between schools.
- Performs routine maintenance on computers and peripheral equipment, such as adding paper and toner, replacing ribbons, cleaning, etc.
- May serve on various school and/or Schools system committees, attending meetings and participating in other activities of such groups as appropriate.
- Attends seminars, conferences, workshops, classes, lectures, etc., as appropriate, to enhance and maintain knowledge of trends and developments in the field of database management, with specific emphasis on use of the student information system.
Secondary Job Functions
- Assists teachers and principals with scheduling projects.
- Composes correspondence, prepares forms and types other material into form, assuming responsibility for spelling, punctuation, grammar and format.
- Answers telephones and greets visitors, receiving inquiries and providing information or referring callers to proper officials, as appropriate; records and relays messages, as appropriate.
- Performs other related work as required.
Minimum Qualifications
- High school graduate or equivalent
- 2 year college or technical school with computer operations coursework and one year of experience in an automated system environment
- One to two years of experience in clerical work involving the use of computer-driven word processing, spreadsheet, and file maintenance programs
- Possess driver's license
- Proven relationship building skills with exceptional ability to collaborate within and across the district
- Demonstrated ability to handle multiple projects concurrently
- Proficient computer and technology skills
- Professional appearance, communication, organization, and attitude
Knowledge, Skills, and Abilities
- Ability to work effectively, individually or as a contributor to a team.
- Ability to develop and maintain effective working relationships with principal, assistant principals, teachers, office and other support staff, central office personnel, students and parents.
- Working knowledge of computer and network systems.
- Ability to obtain working knowledge of all components of the Student Information System software and to provide support to staff members with respect to these systems.
- Ability to serve as a resource for school staff with respect to the Student Information Software processes and information.
- Proficiency in use of computers and software such as Microsoft Word, Microsoft Excel and database systems.
- Initiative required organizing and scheduling a variety of work activities and tasks independently.
- Ability to think logically and apply a systematic approach to inputting, retrieving and compiling information from an automated system.
- Ability to handle data, records, reports, and files with confidentiality, accuracy and timeliness.
- Ability to follow verbal and written instructions, some of which may be technical in nature.
- Ability to provide excellent customer service to parents, colleagues and students.
- Superior written and oral communication skills.
DISCLAIMER
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job.
Updated 04/2025