About this role
CRAVEN COUNTY SCHOOLS
Human Resource Data and Licensure Specialist
Job Description
Position: Human Resource Data and Licensure Specialist
Reports to: Assistant Superintendent of Human Resource Services
Terms of Employment: 12 months
Pay Grade: 69
FLSA Status: Non-exempt
Nature of Work
To provide expert administrative and technical work in managing personnel records, database systems, and educator licensure compliance for the school district. The role involves accurately maintaining, analyzing, and reporting employee data within the Enterprise Resource Planning (ERP) database to ensure data integrity across integrated HR, and payroll. Additionally, the employee administers the district's educator licensure program—guiding staff through licensure, evaluating credentials, and ensuring strict adherence to North Carolina Department of Public Instruction (NCDPI) regulations and state legislation while maintaining absolute confidentiality of all personnel records.
Education and Experience
- Bachelor's degree or equivalent combination of course work
- Three to five years of work experience in a related field with considerable office experience in a school district (preferably in Business Administration, Human Resources and/or Information Systems)
- Effective communication and computer skills
- Knowledge and understanding of rules and regulations as they apply to teacher licensure and other personnel
- Knowledge of all licensure laws, policies, and procedures
- Demonstration of functional knowledge of HRMS, Tyler, and PowerSchool Applicant Tracking/Records
Certification and Licensure Requirements (if applicable)
Essential Functions/Typical Tasks
- Data Management & ERP System Administration: Enter and maintain complete employee data (hires, transfers, promotions, salary updates, leave balances, contract status) across district database systems (HRMS, Tyler) and NCDPI platform (Online Licensure and Salary System).
- Position Control & Cross-Department Collaboration: Partner closely with Payroll and Finance to manage position control and funding allocations, and resolve audit exceptions
- Reporting, Compliance & Board Support: Analyze and format HR data for local, state, and federal reporting requirements, including preparing personnel items for Board of Education approval.
- Licensure Processing & Compliance: Process all employee licensing actions—including renewals, conversions, extensions, provisional clearings, adding/deleting subject areas, graduate pay approvals, experience updates, and reporting coursework or exam scores (Pearson, Praxis, edTPA, PPAT)—while ensuring strict adherence to state legislation and NCDPI regulations.
- Onboarding & Educator Prep Support: Meet with newly hired licensed staff to verify qualifications, request and process initial NC teaching licenses, verify High Quality (HQ) status, and collaborate directly with Educator Preparation Programs (EPPs) regarding Residency requirements.
- Licensure Communication & Records Management: Maintain accurate, up-to-date licensure files within personnel records, and proactively inform educators of licensure status, requirements, and deadlines via clear, timely communication.
- Professional Standards & District Support: Maintain strict confidentiality in all personnel matters, adhere to Craven County Schools policies, engage in required professional development, and assist department leadership with special projects (e.g., Teacher/Principal of the Year) and additional duties as assigned.
Knowledge, Skills and Abilities
- Data Analysis & Technical Proficiency: Demonstrates advanced proficiency with office software (particularly Excel data modeling and Google Workspace) and automated office equipment; applies strong analytical and logical reasoning to produce raw data sets into refined reports, define problems, establish facts, and draw valid conclusions.
- Systems Integration & Detail Orientation: Maintains precise accuracy, error minimization, and high attention to detail under tight, time-sensitive processing schedules
- Communication & Professional Written Style: Prepares, reads, and writes professional correspondence, forms, and reports using proper grammar, punctuation, diction, and style; communicates effectively, efficiently, and with poise using various communication technologies.
- Interpersonal Agility & Conflict Resolution: Responds effectively to inquiries and complaints, collaborates constructively with diverse individuals beyond simple instructions, adapts well to high-stress situations, and demonstrates sensitivity to cultural differences across the organization.
- Ethics, Discretion & Compliance: Exercises sound judgment and common sense to execute written and verbal instructions; maintains absolute confidentiality and discretion when handling sensitive personnel records; complies with all district, state, and federal regulations.
- Operational Requirements: Possesses the ability to speak confidently before groups, adapt to emergency situations, and hold a valid driver's license to operate a motor vehicle as required by the role.
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to climb or balance and stoop, kneel, crouch, or crawl. The employee is occasionally required to taste or smell. The employee must regularly lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus.
Special Requirements
- N/A
Evaluation: Performance of this job will be evaluated in accordance with provisions of the Board and local policy on evaluation of personnel.
Disclaimer
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. As such, it is not intended to contain all of the duties and qualifications required of an employee in a single position (job). Consequently, it is not to be perceived as a position (job) description or as identification of essential functions as required by ADA.
By submitting your application you are indicating that you have read the above position description of the job for which you are being recommended. In addition, you are indicating that you are aware of the essential duties of the position and that you can perform the essential functions of the job. You agree to perform each of the duties identified on this job description and understand that failure to perform any of the duties may lead to reprimand up to and including dismissal by the Craven County Schools Board of Education.
*In compliance with Federal Law, Craven County Schools administers all education programs, employment activities and admissions without discrimination against any person on the basis of sex, race, color, religion, national origin, age or disability.