About this role
NORTHWEST INDEPENDENT SCHOOL DISTRICT
Title: Human Resource Support Assistant (0402C)
Reports To: Executive Director of Human Resources
Dept./Campus: Human Resources
Duty Days: 235 Days
Wage/Hour Status: Non-Exempt
Pay Grade: P30
Date Revised: 01/2021
Primary Purpose
Provide support to all functions of the Human Resources Office. Review and process temporary/seasonal worker applications and assist with secondary, temporary and maintenance background checks and processing.
Qualifications
- College hours, high school diploma or GED
- Ability to handle interruptions and work with deadlines
- Excellent organizational, communication and interpersonal skills and be detail oriented.
- Good analytical problem-solving skills
- Ability to create and maintain spreadsheets, databases, and PowerPoint presentations
- Review and analyze data for reports
- Work with confidential material
- Highly proficient in typing, word processing, calculator, personal computer and file maintenance
- School district secretarial experience (preferred)
Major Duties and Responsibilities
- Process of all temporary/seasonal employees, which includes
- Process hiring and terminations
- Process I-9's
- Verify coding and time on employees timesheet
- Review and Audit payroll documents for all temporary/seasonal employees
- Serve as the personnel file administrator for Temporary/Seasonal Workers
- Maintain all employee files by filling appropriate information
- Responsible for verifying all documents are filed properly
- Responsible for record retentions associated with employee files
- Perform eFinance database management for all employees
- Performing and verify name changes
- Changes to tax withholding
- Address Changes
- Update degree and certification
- Assist with the processing for new employee documents
- Accurate and timely processing of criminal background checks for Temporary/Seasonal Workers, &
Substitutes (All Hires)
- Send district background check to employees
- Schedule fingerprinting and track fingerprinting status
- Submit fingerprinting to proper reporting agency
- Attach and Detach to TEA and DPS
- Maintain spreadsheets
- Responsible for reviewing timesheets on all employees who are not in AESOP or that are unusual situations
- Verify employee ID, type of position, pay amount, and budget codes are correct
- Verify duplicate days are not in AESOP
- Send payroll TRS eligible retiree
- Work directly payroll, campuses, and administrative offices with timesheets
- Review with the Direct of Human Resources for final approval signatures.
- Meet deadlines for payroll processing.
- Receives visitors to the Human Resources Office, answering phone calls, and assisting district employees, and patrons.
- Prepare and maintain organized, accurate and complete records/documents as required by administrative regulations, district policy, TEA and other governing agencies.
- Complete the district receptionist rotation.
- Maintain confidentiality.
- Assist with maintenance of HR Toolkit and related Human Resources web pages.
- Perform other duties as assigned.
Supervisory Duties
N/A
Equipment Used
Personal computer, typewriter, printer, copier, calculator, and fax machine, mail machine, and fingerprinting machine
Working Conditions
Work with frequent interruptions, maintain emotional control under stress. Repetitive hand motions. Prolonged use of the computer.
This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned, alternative methods of performing your duties, or skills that may be required.