About this role
Position Summary
The Family Resource Educational Assistant (EA) position is responsible for providing support to families in our school system. The Family Resource EA works in collaboration with building staff to ensure families have access to needed supports by seeking out available resources and then assisting families with accessing those resources. The Family Resource EA supports families directly with navigating required paperwork for resources and connecting with organizations. (Range 7: $18.73 - $24.65/hour depending on education and experience)
The Health Aide provides a variety of services to support student health monitoring and health care; involves application of established policies, procedures and instructions in relation to health care and health services information compilation, storage and retrieval; compiles and maintains student health care records; assists nurses and other health care providers.
Positions may be assigned to provide health services to support a variety of schools or provide support in a school health clinic setting. (Range 8: $19.62 - $25.82/hour depending on education and experience).
This position works Monday-Friday from 9:30 a.m. - 4:15 p.m. while school is in session.
Essential Functions - E/A Family Resource Center
Essential duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.
- Greet / support families when expressing needs to office staff.
- Assists families with required paperwork / documentation to qualify for services through District programs or partner organizations.
- Develop and prioritize lists of family and student needs.
- Support families to secure resources and provide a warm hand-off to the organization / team that will provide additional supports in those areas.
- Compete initial paperwork and documentation to orient the family for necessary services.
- Work in collaboration with building staff to ensure families have access to needed supports.
- Work in collaboration with building and District staff to ensure families have access to needed supports.
- Operate various office machines.
- Schedules conferences and programs as required including creating schedules, contacting all invited parties, preparing confirmation and distributing materials to all parties.
- Monitoring supply usage.
- Preparing and processing documents and reports requiring familiarity of program subject matter knowledge.
- Completes required District logs, forms, and paperwork as required.
- Maintains student discipline in the absence of the teacher.
- Assists students with behavior management, including de-escalation, conflict resolution, and adherence to behavioral expectations.
- Assists students develop positive interpersonal relationships with peers and adults.
- May perform general office duties including answering multiline phones, routing telephone calls or messages to appropriate staff, greeting the public, typing, filing, sorting and handling incoming and outgoing mail.
- May type correspondence, reports, and other documents for program area staff; may compose correspondence according to general instructions; performing “production level” word processing tasks.
- May assist in Health Room by providing first aid.
- May provide direct assistance to student's behavioral, academic and or personal needs.
- May assess and records student academic and behavior measures.
- Perform duties associated with general record keeping.
- Attends in-service trainings and staff meetings as directed.
- Conduct basic data entry assignments.
- May assist with attendance, attendance monitoring, and attendance reporting.
- Other related duties may be assigned.
Essential Functions - E/A Health Assistant
- Establishes and updates files and records of student health information, including data such as health cards, illness, allergy, and immunization, including the use of medical record systems; reviews health information provided by parents/guardians and enters data into systems; responsible for accuracy of student health information records and providing accurate student health information to nurses, creates student health charts, verifies that all students meet state standards by appointed deadline; maintains school clinic health log and records.
- Provides assistance and follow-up with staff referrals and student hygiene issues, as needed.
- Assists in health screening programs such as dental, vision, blood pressure, fluoride rinse, height, weight, scoliosis, head lice, scabies, impetigo; records results of health screenings; assists nurse with administering treatment and periodic re-testing.
- Provides consultation to families on head lice issues.
- May assist with attendance, attendance monitoring, and attendance reporting.
- Provides basic emergency medical and first aid care when necessary; assists nurse with further care as needed; contacts parents of injured children; administers Epinephrine per protocol if trained; administers glucagon per protocol if trained; may administer medicine per protocol, if trained, at the school and on field trips.
- Maintains inventory of materials for the health service facility, prepares organizes medical equipment such as bandages, thermometers and ice packs; monitors and maintains appropriate storage temperatures.
- Maintains a record of staff trainings needed for taking students on off campus trips and assists staff in obtaining the needed training for staff responsible for taking students on off campus trips.
- Completes required District logs, forms, and paperwork as required.
- Provides direct assistance to student's behavioral, academic and or personal needs.
- Maintains student discipline in the absence of the teacher/bus/van driver.
- Assists students with behavior management, including de-escalation, conflict resolution, and adherence to school/bus/van behavioral expectations.
- Assists students with special needs and or adaptive equipment.
- May provides direct assistance to teacher/bus/van driver in relation to student management and school/bus/van safety.
- May, under direct supervision of a licensed teacher, provides supplemental practice for various learning experiences, including drills and activities using effective strategies to reinforce and or modify skills.
- Assists students develop positive interpersonal relationships with peers and adults.
- May assess and record student academic and behavior measures.
- Provides ongoing training and proactive assistance to students in relation to meeting academic and behavioral expectations.
- Provides proactive supervision of students in a variety of settings.
- Performs setting up and taking down of materials, supplies and furniture to support the behavioral and academic success of students.
- Evaluates student injuries and performs first aid.
- May assist in planning and implementing learning experiences for students.
- May perform duties associated with general record keeping related to the accounting of funds received.
- Attends in-service trainings and staff meetings as directed.
- Conduct basic data entry assignments.
- Other related duties may assigned.
Minimum Qualifications
Education/Experience
- Associates degree or higher (attach diploma); OR
- Completion of two years post-secondary study consisting of 72 credit hours, 48 semester units (attach transcripts); OR
- High school diploma or General Education Diploma (GED) AND
- Meet a rigorous standard of quality, and can demonstrate, through a formal state or local academic assessment or para-professional certificate program, knowledge of, and the ability to assist in instructing, as appropriate, reading/language arts, writing and mathematics or reading readiness, writing readiness and mathematics readiness.
Certificates, Licenses, Registration & Other Requirements
- Ability to obtain and hold a valid First Aid/CPR card and pass Safe Schools training modules as assigned.
- Criminal Justice Fingerprint/Background Clearance
Desired Qualifications
- Related experience in an educational setting.
Knowledge, Skills & Abilities (May be acquired through education, training, and/or experience.)
Knowledge of: Federal procedures involved in the administration of IDEA and corresponding records; District policies and procedures; modern office practices and procedures; developed letter writing, correct language usage; developed receptionist, telephone and record keeping/filing systems; developed computer hardware and software programs and their usage; modern office equipment; safety and first aid practices and procedures.
Ability to: understand and apply Federal IDEA, District and school policies and procedures; maintain appropriate appearance and attire; maintain attendance standards as outlined in OSEA bargaining agreement; greet stakeholders; provide information pertaining to area and/or District/School policies, procedures and other pertinent information; operate maintain and arrange for repair various office/school equipment; establish and maintain cooperative working relationships with those contacted during the course of work and from diverse backgrounds; maintain records; utilize keyboarding skills commensurate with the required functions for this position; communicate effectively both orally and in writing; utilize appropriate grammar and spelling when corresponding, make mathematical calculations accurately; follow oral and written instructions;.
Physical Effort
While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to walk, stand, sit, use hands for fine manipulation, handle or feel and reach with hands and arms. The employee is occasionally required to stoop, kneel, crouch or crawl. The employee must regularly lift and/or move 25 pounds and occasionally maneuver up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, ability to adjust focus and peripheral vision.
An Affirmative Action / Equal Opportunity Employer
Springfield Public Schools does not discriminate on the basis of race, color, religion, ancestry, national origin, disability, gender or sexual orientation in admission or access to the treatment of employment in its programs and activities as required by state and federal law. If you have any complaints, please contact Human Resources at (541) 726-3203.
Veterans's Preference
It is our policy to provide qualifying veterans and disabled veterans with preference in employment in accordance with applicable law. Applicants wishing to claim veterans' preference must provide the following military documents verifying their eligibility:
- Veterans: A copy of the applicant's Certificate of Release or Discharge from Active Duty (a federal DD Form 214 or 215), which shows character of service upon discharge OR a letter from the U.S. Department of Veterans Affairs indicating the applicant receives a non-service connected pension.
- Disabled Veterans: A copy of the applicant's Certificate of Release or Discharge from Active Duty (a federal DD Form 214 or 215), which shows character of service upon discharge AND a copy of the applicant's veteran's disability preference letter from the U.S. Department of Veterans Affairs (unless the information is included on the DD Form 214 or 215).
For veterans' preference to apply, the required military documents must be submitted at the time of application submission.