Assistant Payroll Supervisor @ Onslow County Public Schools

POSITION TITLE:Assistant Payroll Supervisor

REPORTS TO:Payroll Supervisor

BEGINNING DATE:Open Until Filled

NATURE OF WORK

The Assistant Payroll Supervisor supports the Payroll Supervisor in the strategic planning, execution, and oversight of all payroll processes, functions, and staff. Their primary purpose is to ensure the accurate, secure, and timely delivery of compensation to all employees while maintaining strict compliance with local, state, and federal guidelines, tax laws, and policies. This role has direct management, along with the supervisor, of day-to-day payroll operations, managing the integrity and utilization of the payroll system, leading the training and supervision of the payroll team, and engaging in high-level analysis to optimize funding and positions, and resolve escalated pay issues.

KNOWLEDGE, SKILLS, AND ABILITIES

• Extensive knowledge of payroll accounting concepts and principles, generally accepted accounting concepts, including school system payroll and benefits administration.
• Advanced proficiency in Microsoft Excel for complex data analysis and reporting.
• Familiarity with relevant payroll/finance software (e.g., SunPac and TACS preferred).
• Ability to perform numerical analysis with speed and accuracy.
• Exceptional organizational skills and ability to effectively multitask, prioritize, and meet strict deadlines.
• Proven ability to exercise independent judgment and initiative.
• Strong communication skills, both written (e.g., preparing comprehensive reports) and verbal (e.g., resolving inquiries).
• Ability to work independently and maintain effective working relationships.
• Knowledge of standard office management practices.

EDUCATION AND TRAINING

• Bachelor's degree in accounting, finance, or related field preferred.
• Considerable experience working in governmental or public-school payroll accounting with experience in North Carolina Public Schools or similar role preferred.

TERM OF EMPLOYMENT

12 months

SALARY

State Salary Schedule

FLSA Status: Exempt

PERFORMANCE RESPONSIBILITIES

• Support the Payroll Supervisor by providing leadership and oversight in the execution of the district's payroll functions.
• Direct the management of the complete payroll cycle, including processing new hires, changes, terminations, time/absence reporting, benefits administration, and final payroll submission.
• Direct the analysis, editing, and entry of payroll data for accurate accounting, reporting, and reconciliation.
• Process and administer electronic direct deposits (ACH) and other compensation disbursements efficiently.
• Manage and maintain all voluntary and involuntary employee deductions (e.g., benefits, garnishments, retirement contributions).
• Assist the Chief Financial Officer in budget and position control to ensure maximum funding optimization.
• Maintain continuous expertise in federal and state payroll tax and withholding laws, ensuring the district remains compliant with all regulatory changes and reporting requirements.
• Ensure strict compliance with all policies, rules, regulations, and laws governing North Carolina school finance and payroll, including NCDPI guidelines.
• Direct the accurate preparation and submission of W-2 forms and the annual W-2 file to appropriate State and Federal departments.
• Prepare, reconcile, and submit various mandated local, State, and Federal reports and surveys related to compensation.
• Resolve monthly audit exceptions promptly according to NCDPI guidelines, making all required adjustments through the BUD system or relevant SunPac financial software.
• Assist with the implementation and oversight of finance and payroll policies and procedures.
• Assist with the maintenance of salary tables and compensation schedules in compliance with local and state guidelines.
• Serve as an escalation point to timely resolve complex employee and vendor inquiries related to payroll, accounting, and compensation data.
• Coordinate and complete special projects, complex analysis, and required reports for the supervisor or senior leadership.
• Collaborate with administration, treasurers, trainers, and the payroll team to continually improve essential payroll functions and efficiency.
• Oversee the set up and maintenance of the annual payroll calendar.
• Collects, verifies, enters, and maintains a high volume of payroll information for assigned schools/departments.
• Perform other duties as assigned.

PHYSICAL REQUIREMENTS

• Ability to be physically active, which includes, but is not limited to, standing, pushing, pulling, squatting, bending, sitting, walking.
• Ability to reach with hands and arms routinely.
• Ability to operate technology for prolonged periods of time.
• Ability to carry furniture such as tables and chairs, supplies and materials.
• Must be able to lift up to 15 pounds routinely and 30 pounds occasionally.
• Must be able to visually and auditorily effectively communicate with staff and others.

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job.

Onslow County Schools does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities.

EOE

I have read and understand the requirements for the position of Assistant Payroll Supervisor.

I am able to perform all essential functions of this position.

Printed Name Date

Signature