About this role
Reports To: Associate Director, Employee Services, Transportation
Duty Days: 238 Days
Wage/Hour Status: Non-Exempt
Pay Grade: AS05
Date Created: 06/2026
Qualifications
College hours (preferred), high School diploma or GED (required)
Accounting experience (preferred)
Commercial Driver's License (CDL) with appropriate endorsements
School Bus Driver Certification or able to obtain with six months of hire date
Pass annual physical in accordance with state law
Negative result on drug and/or alcohol tests administered as pre-employment, random, post-accident and/or reasonable suspicion basis, in accordance with federal law and district policy
Two Years' school bus driving experience (preferred)
Able to read and interpret maps and routes
Able to climb in and out of all school bus emergency exits
Expertise in the following: calculator, personal computer, Microsoft Excel, district payroll software and Google documents
Ability to work within deadlines and handle frequent interruptions
General understanding of payroll and accounting (terminology and procedures)
Proficient at keyboarding, word processing and file maintenance skills
Ability to receive and give written and verbal instructions
Ability to work with sensitive information and maintain confidentiality Excellent organization, communication and interpersonal skills
Good analytical problem-solving skills, and detail oriented
Primary Purpose
Accurately coordinate and manage payroll functions for drivers, including daily monitoring of the district's payroll timekeeping system and provide support for coaches and staff on trip documentation. Safely transport students to and from school and district sanctioned activities. Always act in the best interest of the district, the students and the community supporting both the administrative and operational needs of the Transportation Department.
Major Duties and Responsibilities
- Assist in the semi-monthly payroll cycles for Transportation Department employees, ensuring accurate balancing of hours, pay, and deductions, and correcting errors within payroll deadlines.
- Process pay adjustments for drivers and staff, including adjustments related to extended leave, trip hours, billing of schools and schedule changes.
- Serve as the department's point of contact for absence and timekeeping systems, ensuring accurate transfer and reconciliation of absences and time records.
- Process personal business, vacation, and other leave requests for Transportation Department employees in accordance with district policy.
- Maintain current and organized payroll, personnel, and trip-related files for all Transportation staff.
- Assist employees with payroll-related paperwork, including wage reporting, direct deposit forms, deduction changes, and general payroll inquiries.
- Process all Transportation Department new hires, resignations, and terminations, ensuring accurate onboarding and offboarding entries are made in districts timekeeping system.
- Input coach batches into the district's timekeeping system.
- Provide support, as needed, to other positions in the transportation system.
- Operate any Katy ISD school bus and related equipment in a safe and efficient manner while following all traffic laws, district policies, district regulations and Transportation Department regulations.
- Perform other duties as assigned.
Equipment Used
Radio communication equipment, multi-line phone system, personal computer, copier/fax/scanner, calculator. School buses, emergency equipment (triangle reflectors, fire extinguisher, bodily fluids kit, etc.).
Working Conditions
Work with frequent interruptions, maintain emotional control under stress. Continual sitting. Repetitive hand and arm motions. Occasional exposure to noise, frequent exposure to extreme temperatures (both hot and cold), vehicle fumes, and dust. Frequent walking, standing, twisting, climbing stairs, stooping, bending, grasping/squeezing, wrist and shoulder flexion/extension.
The foregoing statements describe the general purpose and responsibilities assigned to this
job and are not an exhaustive list of all responsibilities and duties that may be assigned or
skills that may be required.