About this role
Job summary
An opportunity has arisen for an interesting and varied Administrative Assistant position within the Cellular Pathology Department at York Hospital.
The post holder will provide a range of administrative support. The successful candidate will have effective administrative and computer skills with a knowledge of Microsoft Word/Excel/Outlook/Teams.
The successful candidate will be required to have good organisational skills. You will also need to have excellent communication skills as you will be required to liaise with a wide range of professionals and service users. You must be effective at prioritising workloads, with a proven ability to work independently, use your own initiative, and apply sound analytical thinking to support administrative processes.
The successful candidate will possess GCSE English Language, Grade 4 or above, or equivalent. Previous clerical/administrative experience is essential, preferably in a healthcare or customer-based setting.
We are seeking a highly motivated individual who can work effectively using their own initiative, as well as being part of a team. They must be a proficient audio typist with the ability to transcribe complex digital dictation and provide daily administration service support within Cellular Pathology.
Main duties of the job
The role will include but not be limited to:
Timely printing, sorting and mailing of patient reports. Scanning and filing of documents and request forms. Audio typing of macroscopic and microscopic details into the Laboratory Information Management System (LIMS) in an accurate and timely manner. Dealing with telephone and email enquiries from users including clinicians and other staff in a clear and effective manner. General office duties, such as photocopying, filing and dealing with internal/external post. Producing documents as required utilising advanced word processing and keyboard skills. Supporting the Cellular Pathology Medical Secretaries with general administrative tasks as required.
About us
Trust Information Pack:
https://yorkhospitals.pagetiger.com/hdjgxd
Our benefits
We offer a range of benefits to support our staff including:
Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants 27 days holiday rising to 33 days (depending on NHS Trust service) A variety of different types of paid and unpaid leave covering emergency and planned leave Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme NHS Car Lease scheme and Cycle to Work scheme An extensive range of learning and development opportunities Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.
Job description Job responsibilities
A full description of the role is available in the attachment: job description.
Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.
Working for the Trust
Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.
Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact:[email protected].
As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.
Armed Forces Friendly Employer
We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.
Person Specification
Qualifications and Training Essential
Educated to GCSE Level or equivalent in Maths and English at a minimum of grade 4 or equivalent demonstrable experience
Skills and Attributes Essential
Able to organise and prioritise own workload Be able to work under pressure Possess a range of communication skills
Aptitude & Personal Qualities Essential
Self-disciplined and motivated to work on own initiative
Values, Drivers & Motivators Essential
Ability to demonstrate our organisational values and behaviours
Experience and Knowledge Essential
Recent secretarial/ administrative experience. Audio typing skills with recent experience. Experience working in a team.
Desirable
Previous clerical/administrative experience in an NHS environment Previous experience using Laboratory Management Systems (LIMS) Knowledge of medical terminology
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name York and Scarborough Teaching Hospitals NHS Foundation Trust
Address York Hospital
Wigginton Road
York
YO31 8HE
Employer's website https://www.yorkhospitals.nhs.uk (Opens in a new tab)