About this role
Job summary
As part of the Medical Education Team, the post holder will support with the coordination of all student/learner clinical activity across the Trust providing administrative support to both the Placement/Medical Education teams and the wider Education Directorate.
The role also requires the collection/input of accurate data onto bespoke IT systems/Excel spreadsheets to support the production and distribution of reports.
A requirement to continually develop and maintain clear processes and systems to support all placement/clinical provision which impact and support quality of practice learning and student/learner progression.
The role requires the post holder to support all activity across all sites; therefore, there will be an expectation to travel across all sites within the Trust and to travel across the region to support our Higher Education Institutes (HEIs) partners with exams/open events etc.
Main duties of the job
Support and maintain the processes in respect of all placement systems/medical education activity to ensure a quality standard of accuracy of data is established and maintained. To be flexible by providing good quality administrative support for both the placement & medical education teams. Depending on the service priorities, there may be a need to cover for sickness/annual leave etc. Monitor, update, and maintain data/cleansing for the Practice Assessment Record and Evaluation (PARE) system & In-place databases, and all other platforms that serve NHS England and our local Higher Education Institutes (HEIs). Organise & coordinate all administration PARE placement audits, a requirement for NHSE, HEI's and other regulatory bodies using the tripartite process as best practice. Provide administrative support on the Horus e Portfolio for foundation doctors in training, issuing log ins and updating rotation and supervisor information for learners as appropriate/ directed. Support the development of documentation, communications and guidance around placement learning/clinical activity that will underpin effective training and education across DBTH. Support the management/maintenance of all relevant tools implemented or developed to support student/learner activity & attendance e.g. simply book & sign-in app
For further duties please refer to job description.
About us
DBTH is one of Yorkshire's Leading acute trusts, serving a population of more than 440,000. Our services are based over three main hospital sites and several additional services employing over 7,000 colleagues. At DBTH we have a comprehensive framework of behaviours that guide us in our daily working lives, these form the DBTH Way. We pride ourselves on our commitment to the values of We Care and now the DBTH Way builds upon these foundations, providing further clarity on what it means to embody these values in our everyday interactions. As an organisation that supports flexible working, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.As an equal opportunities employer, we encourage applicants from all sectors of the community, particularly from under-represented groups including those with disabilities, members of our ethnic minorities and LGBTQ+ communities.We offer a range of benefits to support our people including:o Extensive range of learning opportunitieso NHS Pension Schemeo Generous holiday entitlement in line with Terms & Conditionso Comprehensive health and wellbeing supporto NHS Car Lease schemes and a range of salary sacrifice schemeo Discounts on restaurants, getaways, shopping and finance through external providers.
Job description Job responsibilities
Please see attached to the advert a job description and person specification for further details. Please ensure you read this document carefully.Please note, if your application is successful you will be required to present original certificates of qualifications that are listed in the person specification under essential.
Certificate of sponsorship
For individuals who may require sponsorship under the skilled worker or health & care visa route please use the link below to check your eligibility. Check if you need a UK visa - GOV.UK
Please note that from 9th April 2025, band 2 & 3 entry roles are no longer eligible for sponsorship.
Person Specification
Knowledge & Experience Essential
Evidence of recent clerical experience Experience of MS Office software Understanding of Data Protection and Confidentiality issues.
Qualifications & Training Essential
GCSE English and Maths Grade C or above (9-4) or functional skills level 2 or equivalent experience
Personal Attributes & Skills Essential
Good communication skills with demonstrable experience to communicate sometimes complex information to employees, managers and external stakeholders Ability to work flexibly and adapt to new demands
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Doncaster & Bassetlaw Teaching Hospitals NHS FT
Address Doncaster Royal Infirmary
Thorne Road
Doncaster
DN2 5LT
United Kingdom
Employer's website https://www.dbth.nhs.uk/ (Opens in a new tab)