About this role
Our job opportunity Today, we are currently recruiting a receptionist at Skypark Business Center for our Administrative Department. The Skypark Business Center Receptionist provides a professional welcome to visitors and serves as the company's first point of contact. He provides daily administrative support to ensure the smooth running of operations and the quality of internal services. Your responsibilities *Your daily tasks Welcoming visitors, clients, suppliers, and business partners in a professional manner. Managing the telephone switchboard and directing calls to the appropriate contacts. Coordinating meeting room bookings and ensuring a professional reception of visitors. Issuing and collecting daily visitor passes. Validating parking tickets upon Management request. Escorting visitors within security-restricted areas when requested by Management. Ensuring a positive image of the company is maintained with visitors and external stakeholders. Managing incoming and outgoing mail, as well as courier and delivery services. Preparing, filing, and archiving administrative documents. Updating and maintaining databases, contact lists, and administrative records. Providing administrative support to various departments on a daily basis. Preparing presentations, reports, correspondence, and other administrative documents. Managing office supply inventories and placing orders as required. Monitoring and coordinating external service providers related to general services. *Your other missions Assisting with the logistical organization of meetings, events, and business travel arrangements. Supporting the onboarding process for new employees. Ensuring the confidentiality of employee-related information. Participating in the integration of new employees. Participating in waste sorting and energy saving through responsible behavior. Actively contributing to the development of a strong Safety and Security culture by reporting any hazardous situation, event or incident, in order to prevent their occurrence and/or recurrence, in accordance with Just Culture principles. ++++ The required profile Studies / training High school diploma or equivalent experience -- Experience Previous professional experience preferred -- Skills and knowledge required *IT Tools Mandatory : Microsoft Office Suite. *Languages Mandatory: French: fluent spoken and written (C1 minimum) English: fluent spoken and written (C1 minimum) Luxembourgish: fluent, spoken (C1 minimum) German: fluent spoken and written (C1 minimum) *Know-how and interpersonal skills specific to the job Excellent interpersonal skills and strong customer service orientation. Excellent verbal and written communication skills. Strong organizational skills with the ability to manage priorities effectively. Ability to work both independently and as part of a team. High level of discretion and respect for confidentiality. Working Hours: The position operates under a flexible working time scheme. Core working hours are: 08:30 a.m. to 12:00 p.m. 01:00 p.m. to 05:30 p.m. *Other Valid permanent B driving licence ++++ Our offer A compensation based on a salary scale, plus fringe benefits A chance to work for a prestigious, stable and growing Luxembourg company with an international dimension.