About this role
Job summary This post is not eligible for sponsorship.
An exciting opportunity has arisen for a Deputy Administration Lead, to work in Moving Well Services, based at the Minerva Centre, Deepdale Preston.
We are looking for a highly motivated, enthusiastic, and proactive individual. You must be able to demonstrate the ability to work in a challenging and demanding role. You must have proven knowledge of Administration procedures and have previous line management experience.
The post holder will be responsible for:
Ensuring that all Trust policies are adhered to and that all new policies are implemented across Clinical Services. Ensuring that absence management is monitored, writing and preparing reports and attending capability reviews, monitoring mandatory training compliancy and carrying out annual appraisals providing leadership and guidance during supervisions and appraisals. The development, implementation and training around standard operating procedures, responsible for the day to day governance of buildings within localities as well as Estates, Facilities and site security issues. This will include working with Estates on the relocation of offices/sites, liaising with E & F providers including domestic services and car park management companies where applicable. Responsible for the recruitment of admin staff within the Network ensuring that cost efficiencies are considered alongside workforce planning.
Main duties of the job
To communicate with administrative staff within locality on difficult, sensitive and complex business issues. This will require a level of negotiating, empathy and reassurance skills to foster cooperation across the service. To Support Service Manager and Team Leaders / Ward Manager in the manager of locality admin staff To be responsible for the motivation and continuous development of staff within localities to ensure high levels of productivity and quality. To supportfor the workforce planning oflocalities, working closely withLocalityAdminCo-ordinators, Service Managers and Team Leaders/ Ward Managersto create a network wide plan. At the direction of the LocalityAdminCo-ordinator, Service Managers and Team Leaders/ Ward Managerstoimplement the aims andobjectivesas well as the strategic direction of the networkand Trustwithinthelocality. To analyse business and performance information and make decisionson the mostappropriate routeof action, using own judgementand experienceto resolvedifficult situations. Lead on and support the Locality Admin Co-ordinator to ensure there are systems in place in relation to the Health & Safety, maintenance and day to day running of LCFT buildings within your locality This is not an exhaustive list of duties and responsibilities for this post, please refer to the Job Description and Person Specification for this information.
About us
LSCFT values diversity and inclusion, recognising that talent from varied backgrounds creates a flexible, creative, and effective workforce. We actively challenge discrimination and welcome applications from all, regardless of age, disability (including those with experience of accessing or caring for someone who has accessed mental health or learning disability services), ethnicity, gender, religion, belief, or sexual orientation.
Our aim is to reflect the communities we serve, so we particularly encourage applications from under-represented groups. If you'd like to discuss your application, please ask.
We also welcome individuals with lived experience relevant to the role or service area, as your insight brings authenticity to our services.
LSCFT support flexible working, we believe that a positive work/life balance benefits NHS employees through improved health and wellbeing. We would consider working patterns such as term time, part time, compressed hours and flexi-time.
The wellbeing of our people is at the heart of everything we do. We offer a wide range of resources, tools and support to help you thrive both in and out of work.
Explore our full wellbeing offer here: Keeping our workforce well
Job description Job responsibilities
Please refer to the Job Description and Person Specification for more details on the responsibilities aligned to this role.
Person Specification
Qualifications Essential
Business or Management related degree or equivalent experience Demonstrable commitment to continuous personal development
Knowledge Essential
Knowledge and understanding of leadership skills Specialist knowledge of a range of administrative procedures and practice underpinned by relevant theory.
Desirable
Interest in current issues particular to a Foundation Trust and the network
Experience Essential
Previous experience of successfully managing and motivating an administrative service or team. Demonstrable success of achieving performance targets both individually and as part of a team
Skills Essential
High standard of communication, listening, influencing and negotiation skills Demonstrated capability for workforce planning over short, medium and long-term timeframes and ability to adjust plans and resource requirements accordingly Ability to deal effectively with competing demands.
Personal Essential
Ability to travel around the organisational footprint to meet the essential requirements of the post
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Lancashire & South Cumbria NHS Foundation Trust
Address Minerva Centre
Preston
PR26 6TY
Employer's website https://www.lscft.nhs.uk/ (Opens in a new tab)