About this role
Job summary
The post holder will work as part of the Women & Children's Division Administration team providing support to the PA/Office Manager and all divisional directors and senior managers in the W&C Division on all sites.
Main duties of the job
The role includes: supporting the process of placing orders for the Division; administration via the recruitment TRAC system for junior doctors, monitoring and recording Divisional recruitment processes and locum doctor bookings; recording management leave; taking minutes of directorate and management meetings and providing secretarial and administrative support to the divisional management team.
About us
The post holder will offer World Class Care to the service users, staff, colleagues, clients and patients alike so that everyone at Royal Free can feel:
Welcome - all the time
confident because we are clearly communicating
Respected and care for
Reassured that they are always in safe hands
Job description Job responsibilities
Please see attached job description for more information about this role and working at Royal Free London NHS Foundation Trust.
Person Specification
Education & professional qulaifications Essential
4 GCSE's or equivalent (must include Maths and English)
Desirable
Further secretarial qualifications Prepared to or already working towards an NVQ3 or equivalent
Experience Essential
Experience of dealing with confidential & sensitive information Experience of undertaking detailed, intensive work in a busy administrative environment Experience of using information technology such as Word, Excel and powerpoint in work-related activities. Experience working in an NHS organization Working to deadlines
Skills & attributes Essential
Good organisational skills with the ability to prioritise workload Ability to use initiative and work unsupervised Able to sustain meticulous attention to accuracy and detail Good interpersonal and listening skills Able to work as part of a team Able to compose correspondence
Desirable
Good level of verbal and written communication
Personal Qualities & attributes Essential
Good understanding of general office working procedures Good working knowledge of relevant Microsoft office packages i.e. Word, Excel, Outlook Understanding of NHS systems and software programmes Trust and HR policies
Royal Free World Class Values Essential
Demonstrable ability to meet the Trust Values
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Royal Free London NHS Foundation Trust
Address Barnet site
Wellhouse Lane
Barnet
EN5 3DJ
Employer's website https://www.royalfreelondonjobs.co.uk/ (Opens in a new tab)