About this role
Job summary
An opportunity has arisen for a flexible and motivated individual to join the Acute Medicine Business Unit as a Medical Secretary.
We are looking for an efficient and competent secretary to provide full secretarial and administrative support to the Team.
Working in a challenging and constantly changing environment, you will need to have excellent administrative, organisational, communication and interpersonal skills. You will also need to possess the ability to multitask at a high level, pay close attention to detail and work on your own initiative. You will need to be able to demonstrate the skills required to manage the workload in a proactive and effective manner.
Derby Acute Medicine Business Unit incorporates the dynamic and specialised areas of the Emergency Department, Acute Medical Assessment Unit, Short Stay and Same Day Emergency Care.
Main duties of the job
To organise and minute internal and external meetings/case conferences. Arrange hospitality, Travel and audio visual equipment and any requirements as appropriate using online booking systems. Use of Microsoft Teams for virtual meetings. Communicate with all members of the multi-disciplinary team including GPs, Nurses, managers and other medical staff. To audio type and distribute letters and correspondence ensuring working in line with Trust KPIs. To work as part of a team, covering for others when required due to sickness or absence. Closing date of applications: 18 May 2026
Interview date: 1 June 2026
About us
As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together.
Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.
In return we will offer:
Development opportunities, both professional and leadership development On-going support from recruitment to when you join our team and beyond. Staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes Key Facts:
We see on average 4810 OP appointments a day. We are the 4th busiest Trauma & Orthopaedic outpatients department in England - an average of 2077 per week. An average of 1115 patients are seen in A&Es across our network every day - 3rd largest in the country. Our hospitals admit an average of 195 emergency patients daily. Last year we undertook almost 33,700 planned surgical operations in our 57 operating theatres. We are one of only 7 Trusts nationally with more than 50 operating theatres. We carry out more than 140 elective procedures each working day. UHDB is a research active University Hospital with a large and varied portfolio of clinical trials and research opportunities for all staff.
Job description Job responsibilities
Please see attached Job description and Person Specification. To apply please click APPLY FOR THIS JOB this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account.
UHDB is committed to fair and transparent recruitment. We welcome authentic applications that reflect your own skills, experience and motivations for the role. While we understand that candidates may use AI tools for grammar, formatting or accessibility purposes, applications that appear to be substantially AIgenerated may be subject to additional review. If this applies to your submission, we will let you know and may ask for clarification. Please ensure your application accurately represents your experience and is written in your own words.
Following the recent update on UK immigration policy for those on a Health and Care Visa or Skilled Worker Visa, please click on the link to check your eligibility before applying for this post as we may be unable to provide sponsorshipImpacts of the changes to the UK immigration policy | NHS Employers
Your application (for shortlisting purposes) is assessed based on the Person Specification in the job advert (below).
Person Specification
Education Essential
GCSE or equivalent
Experience and Knowledge Essential
Experience of working in a customer care/patient care environment.
Desirable
Experience of working in an NHS administrative role Understanding of the Trust's Patient access policy Experience of working in a supervisory role
Skills and Ability Essential
Advanced Level of IT to include Microsoft Office Ability to work to deadlines Ability to accurately type letters containing medical terminology
Desirable
Knowledge of NHS systems Audio typing experience
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name University Hospitals of Derby and Burton NHS Foundation Trust
Address Royal Derby Hospital
Uttoxeter Road
Derby
DE22 3NE
Employer's website https://www.uhdb.nhs.uk/ (Opens in a new tab)