About this role
Job summary
We are looking for an organised and enthusiastic Administrator to join our Resourcing Team at Powys Teaching Health Board on a fixed-term basis for 12 months to cover maternity leave.
You will provide administrative support to the team, helping to coordinate temporary staffing arrangements and supporting services with their staffing requirements.
Your responsibilities will include responding to queries, maintaining accurate records and liaising with colleagues and bank workers to support the smooth running of the service.
We are looking for someone with strong communication skills, excellent attention to detail and the ability to manage competing priorities. You will be comfortable using IT systems, enjoy working as part of a team and take a helpful, professional approach to supporting others.
This is an opportunity to gain experience within NHS resourcing.
Main duties of the job
Provide comprehensive administrative support to the Resourcing Team, assisting with the recruitment and onboarding of Bank staff across the Health Board. Support Temporary Staffing Unit (TSU) activities, including processing worker requests, maintaining records and responding to routine enquiries. Maintain accurate electronic records, databases and filing systems, ensuring information is managed confidentially and in line with organisational policies. Act as a first point of contact for enquiries, providing a professional and customer-focused service to managers, staff and external applicants.
About us
Being the smallest Heath Board in Wales means that you won't get lost in the crowd. Everybody at Powys Teaching Health Board is valued for the contribution they make to our varied and diverse portfolio of community-based services. Together, we can continue to make a real difference to our patients and build on our unrivalled reputation.
As a supportive and progressive employer, we actively encourage you to carve out a career with us, through a range of development pathways. We're also lucky enough to be situated in one of the most beautiful rural counties in Britain, let alone Wales! Achieving a healthy 'life work' balance is essential, and something we recognise by prioritising your well-being.
To start your journey with us, and to learn more about what we can offer you please visit: https://pthb.nhs.wales/working-for-us/. There you will find information about our benefits and values, read staff experiences and more about what our beautiful county has to offer.
Job description Job responsibilities
This is a full-time contract with an expected minimum requirement of working from the office, on site at Bronllys, of at least 2 days a week.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply
Person Specification
Qualifications and Knowledge Essential
NVQ 3 or equivalent qualification or relevant experience Experience of using computer-based management information systems Experience of using computer software programmes
Experience Essential
Excellent communicator at all levels within and outside an organisation including an ability to communicate effectively with patients and members of the public
Skills Essential
Excellent verbal and written communication skills Identify, prioritise and work to short deadlines Work without supervision to achieve the objectives of the post Collate and undertake a basic analysis of data Communicate clearly and succinctly, both orally and written
Desirable
Some ability to speak, read and/or write Welsh, or an eagerness to learn.
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Powys Teaching Health Board
Address Bronllys Hospital
Bronllys
LD3 0LU
United Kingdom
Employer's website https://pthb.nhs.wales/working-for-us/ (Opens in a new tab)