About this role
Job summary
This role is offered on a fixed term basis for 18 months. The hours are full time, 37.50 hours per week.
The GPP MH & UEC Project Administrator will provide admin and project support to the high priority transformation programmes within Mental Health and Urgent Emergency Care transformation portfolios on behalf of the Gloucestershire Provider Partnership.
The purpose of this role is to provide personal and project administration support to functions and to ensure events, programme boards and project meetings are effectively organised.
Main duties of the job
To provide efficient and confidential administrative and project support to the GPP by delivering comprehensive, high quality project support and administrative service support that will enable the team to perform their role effectively and maximise their time efficiently.
The qualification, training & experience requirements for the role are underlined in the Job Description/Person Specification.
About us
We have a skilled and dedicated workforce of over 5000 colleagues working in a diverse range of services over 55 sites and within people's homes. We strive to enable a welcoming workplace culture that builds and celebrates civility, inclusivity and diversity, while providing a sense of belonging and trust.
Annual staff surveys, regular Pulse surveys and other engagement opportunities provide our people with lots of opportunity to tell us about their experiences of working with us. In the latest staff survey, 61% of colleagues gave us their views. It was great to hear that:
72% of colleagues would recommend the Trust as a place to work, ranking us 1st for Provider Trusts in the South West region on this question. 76% would recommend the standard of care provided in our services if a friend or relative needed treatment, also ranking us 1st in the South West region. 81% said that care of patients and service users is the Trust's priority, compared with an average in comparable NHS Trusts in England of 64%.
This high-level overview shows we are in a healthy position, with higher scores than average for comparable organisations, alongside a great response rate, indicating good staff engagement. However, we also know we have plenty of room for improvement in many areas. To that end, we continue to prioritise and invest in our commitment to genuinely becoming a Great Place to Work with consistent top-quartile performance in the annual staff survey and Pulse surveys.
Job description Job responsibilities
This will include, but not necessarily be limited to the following specific tasks:
To support and administer programme board and project meetings as required alongside the Project Manager and Improvement Delivery Lead.
Arranging meetings and events with staff and external stakeholders, including booking venues, organising and assembling the relevant equipment e.g. PowerPoint, data projectors etc. and catering as required.
Assisting with the production of agendas and papers for meetings, support production of presentations, using PowerPoint, ensuring hand-outs are available, ensuring they are issued in a timely manner and ensure minutes are captured at variety of meetings when required, producing and updating action logs.
To provide support to both internal meetings and multi-agency events where the GPP is working collaboratively with others.
To provide critical support in the planning, organisation, coordination and management of any GPP engagement events.
This role is not eligible for sponsorship as per the Governments UK VISA and Immigration Rules and Regulations. For more information please visit https://www.gov.uk/browse/visas-immigration/work-visas
To support compliance with UK immigration requirements, all applicants who require a visa to work in the UK must disclose their visa history in full. This includes current and previous sponsors, dates of sponsorship, visa category, and any changes of employment. If you are on a Graduate or Dependant Visa, please disclose the expiry date on your application. Incomplete information may mean we are unable to consider your application
Person Specification
Qualifications Essential
Education to A Level / NVQ Level 4 or diploma level or equivalent or previous demonstrable experience in community engagement / development work /project support work
Experience Essential
Experience of administrative work with good all round knowledge of office procedures Good knowledge of Microsoft office applications and project management methodologies
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Gloucestershire Health and Care NHS Foundation Trust
Address Edward Jenner Court
1010 Pioneer Avenue
Brockworth
GL3 4AW
United Kingdom
Employer's website https://www.ghc.nhs.uk/who-we-are/jobs/ (Opens in a new tab)