About this role
Job summary
Preparation and Scanning Officers Band 2
There are seven positions being advertised on a 12 month Fixed Term Contract (July 2026 to July 2027): Full or part time hours will be considered but staff must be available to work during the operating hours of the service which are 6am - 6pm Monday to Friday and occasional weekends from 8am - 2pm. Support the day to day operation of a high quality, effective and efficient Digital Health Service within the Health Records Department.
We're always on the lookout for great people to join our team. From newly qualified staff to those with more experience, we have a range of careers opportunities available.
As a centre of excellence in providing rural and remote healthcare, we can provide you lots of unique opportunities for your personal and professional development.
You'll also be surrounded by an exceptional team of supportive colleagues. Caring for patients is our top priority and our staff always go the extra mile. This is recognised through our weeklyGlimpse of Brilliance nominations and annual We Celebrate awards.
Main duties of the job
Support the day to day operation of a high quality, effective and efficient Digital Health Service. This will involve:
To provide an effective and efficient health records service that will deliver the timely availability of the digital health record to support patient care and supporting in managing of the paper estate until this disappears in time. To manage the digitised data that forms part of the electronic patient record To provide an effective and efficient Scanning Bureau service that will include the preparation, scanning, validation and uploading of diverse document types To participate in the archiving process of the paper health record and any re-call To assist in the prompt processing of deceased patient paper health records where directed To continue to develop and maintain competencies in all areas of work
About us
At NCIC, we have an ambition to deliver outstanding healthcare services to the population of North Cumbria. The Trust is committed to creating a centre of excellence in providing rural and remote healthcare and provides a wide range of community and acute services throughout our county.
Our 5 key principles demonstrate our belief in the delivery of 'safe, high quality care every time':
Being a clinically led organisation
Quality and safety at the heart of our Trust
A positive patient experience every time
A great place to work
Managing our money well
As an organisation we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work.
Across the North East and North Cumbria we are working together to deliver our ambition to be the greenest region in England by 2030. All staff are expected to support sustainability.
Job description Job responsibilities
JOB DESCRIPTION:
Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.
CERTIFICATE OF SPONSORSHIP:
Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment. Any applicants who do not meet the eligibility criteria will not be progressed. For further information visit theUK Visas and Immigration website (Opens in a new tab).
If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.
Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see ourPolicy for eligible vacancies.
AHP - Return to Practice Job Advert information.This role may be suitable for individuals Returning to Practice. Please speak to the recruiting manager for more information.
Disclosure and Barring Service:
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as followsif applicable to the post:
Standard Check: £21.50 + Administration cost of £6.50 = £28.00 Deducted from salary over a 4 month period or a one-off payment.
Enhanced Check: £49.50 + administration cost of £6.50 = £56.00 Deducted from salary over a 4 month period or a one-off payment.
NCIC can offer successful future employees the following benefits:
27-day holiday scheme rising to 33 after 10 years
Flexible working Scheme
NHS Discounts*
Salary Sacrifice schemes including lease cars and Cycle to Work*
Excellent opportunities for development*
Competitive NHS Pension scheme
Vivup is a free, confidential counselling and information service to assist with personal or work-related problems
*Subject to eligibility
Important Information:
Please ensure that you document evidence of meeting all the essential criteria in the supporting information.
If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.
Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.
Person Specification
Skills and Aptitudes Essential
oMethodical worker. oAbility to concentrate and work accurately. oWork well as part of a team. oAbility to work unsupervised. oGood keyboard skills to enable accurate data capture oExcellent interpersonal skills for effective communication with colleagues both inside and outside the department. oAbility to communicate with members of the public, all staff and health care providers oFrequent and accurate concentration on the accuracy of the scanning process from preparation through to scanning. oIT skills in Widows based applications
Desirable
oGood knowledge and skills in the use of NHS computer technology oIT skills/keyboard skills
Other requirements Essential
oAbility to move heavy loads, bend and stretch to facilitate filing of records oAbility to work efficiently as part of a multi- disciplinary team oPresents self as courteous, respectful and helpful oAlignment to Trust Values and Core Behaviours
Knowledge Essential
oKnowledge of UK GDPR (General Data Protection Regulation 2016 and Data Protection Act 2018) oKnowledge of confidential issues oOperational knowledge of document scanning and hardware up to competent level. oKnowledge of patient administration system and case notes procedures oKnowledge of NHS
Desirable
oUnderstanding of Medical Records Service oExperience in a busy working environment. oTelephone experience
Experience Essential
oWorking in an office environment oManaging filing systems. oWorking to deadlines oUse of IT systems. oMicrosoft office packages. oAdequate technical skills to be able to adapt to the use of scanners, electronic document management system which will be tested via interview process.
Desirable
oExperience of working in hospital based Health Records or related service within the National Health Service oExperience of the use of the equipment (scanners, iFIT application to track paper health records) oExperience in the use of the SilverLink PAS applications oExperience in the use of the Encodian Electronic Document Management system (training will be provided) and other Electronic Patient Records (as digital strategy progresses)
Qualifications Essential
oNVQ 2 in relevant admin related subject or equivalent experience
Desirable
oHealth Service Records qualification. oMicrosoft Office Skills Training (MOST) qualification or IT qualification
Personal Circumstances Essential
oWilling to develop and learn new skills and knowledge appropriate to the role. oGood organisational skills to provide a timely and accurate service for all customers.
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name North Cumbria Integrated Care NHS Foundation Trust
Address Kingmoor Park, Unit G Duchess Avenue
Carlisle
CA6 4SN
Employer's website https://www.ncic.nhs.uk/ (Opens in a new tab)