About this role
Job summary
Do you have excellent attention to detail?
Would you like to join a team that is fun to work in that supports each other on a daily basis?
We are looking to recruit experienced administrators to join the School Age Immunisation Service for Hampshire.
1 x 30 hours term time only at Fort Southwick, Fareham
1 x 22.5 hours term time only at Adelaide Health Centre, Southampton
You will provide high quality administrative support to ensure effective delivery of the commissioned school aged immunisation programme for children and young people 4-16 years. This will be a term time only position.
The School Age Immunisation Service work in partnership with Education, Primary Care and other partners to support equitable delivery of the Childhood Immunisation Programme by providing essential administrative support.
Hampshire & Isle of Wight Healthcare NHS Foundation Trust is committed to improving the quality of child health services across Hampshire and takes pride in rewarding the success of its staff.
Due to the nature of the post it is expected that you will have access to a car, a full driving licence and insurance for business use.
Hours of work are Monday to Friday 8:30am to 4:30pm term time only. Happy to talk flexible working around the number of days a week that you work but due to the nature of the role the hours each day will need to be as stated.
If you feel you have the drive and ambition to rise to this challenge and really want to make a difference, then we want to hear from you.
Main duties of the job
Provide efficient, confidential administrative support within an Immunisation team that supports delivery of the commissioned school age immunisation programme for children and young people to include, but not exclusive to:
Deal efficiently and competently with complex administrative tasks often with tight deadlines.
Being the first point of contact, providing non-clinical advice when dealing with enquires from schools, parents and colleagues and independently communicate effectively on behalf of the team to service users and other professionals.
Deal professionally and promptly with telephone enquiries, taking and processing messages accurately and maintaining confidentiality at all times, and ensure standards for customer services excellence are met.
Monitoring the generic email inbox and actioning in a timely manner.
Develop effective ways of working to create strong partnerships and relationships with stakeholders to support the implementation of the childhood immunisation programme for school aged children.
Lead in coordination of administrative processes specific to children educated out of school including those that are Electively Home educated (EHE) and within the Traveller community
To provide cover and support for other admin who are based in other parts of the county.
Accessing, verifying and inputting information from various internal and external sources.
Book, attend and accurately record notes and actions of meetings. Attend Admin workgroup face to face each term.
About us
Hampshire and Isle of Wight Healthcare NHS Foundation Trust provides joined-up mental and physical healthcare for around two million people across our communities. With over 13,000 staff working in the community and local hospitals, we deliver care at every stage of life, helping people live their best and healthiest lives.
Our mental health services include community-based support and early intervention in psychosis (EIP) for both adults and young people, alongside a network of specialist inpatient wards covering forensic, learning disability, eating disorder and older person's care.
We deliver extensive physical health services too, from urgent community response teams helping frail and older patients remain safely at home, to hospitals at home teams providing acute-level care in familiar surroundings. Our neurological services offer rehabilitation and treatment for conditions including Multiple Sclerosis, Parkinson's Disease, Motor Neurone Disease, Head Injury, Cerebral Palsy and Stroke. Across Hampshire, our community hospitals provide inpatient rehabilitation as a step down from acute care, and our dedicated teams also staff Treetops Sexual Assault Referral Centre in Portsmouth, offering expert, compassionate support.
Everything we do is underpinned by our CARE values of compassion, accountability, respect and excellence
Job description Job responsibilities
Further information about the Trust and this role can be found on the Job Description and Person Specification document attached. It is important to us that we ensure our recruitment processes are accessible and inclusive to everyone - if as a potential candidate you are concerned a person specification may prevent or restrict your application for employment as a result of unintentional barriers on the grounds of your sex, race, age, sexual orientation, religion/belief or disability please initially contact the Trust's Recruitment team - detailed in the advert. The Trust will seek to resolve this issue wherever possible.
We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.
Person Specification
Qualifications Essential
Good standard of education at GCSE English and Maths or equivalent and/or Vocational qualification e.g. NVQ Level 2/3 in business administration or similar
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Hampshire and Isle of Wight Healthcare NHS Foundation Trust
Address Fort Southwick
James Callaghan Drive
Fareham
Hampshire
PO17 6AR
Employer's website https://hiowhealthcare.nhs.uk/ (Opens in a new tab)