About this role
About Talent Edge As trusted Executive & Professional Search partners, Talent Edge brings deep expertise in talent acquisition and advisory across industries. We leverage cutting-edge research and market mapping tools to deliver exceptional candidate matches for our clients. Our talented team prides itself in bringing innovative strategies and a passion for excellence to each and every engagement.
About our Client Global Solutions Family Office is a fast-growing, visionary wealth management firm designed to meet the sophisticated and evolving needs of high-net-worth individuals, families, and business owners. At the core of Global Solutions? approach is integration. Each division - spanning Family Office Support, Investment Management, Accounting, Wealth Planning, Legal Planning, Capital Advisory, and Real Estate Advisory - is led by seasoned experts with decades of specialized experience. This collective depth enables each business line to operate at a high level of precision and effectiveness, while enabling a seamless, unified strategy for clients.
About this Role Global Solutions Family Office is seeking a polished, service-oriented Receptionist & Office Coordinator to support the day-to-day operations of its Downtown Vancouver office. This role is a blend of front-desk, administrative, and office coordination work. You will be the first point of contact for clients and visitors, while ensuring the office remains organized and running smoothly. The successful candidate enjoys creating a positive workplace experience and takes pride in attention to detail. Key responsibilities include:
• Greet clients, guests, and vendors and provide a professional front-desk experience.
• Manage meeting room bookings and coordinate meeting logistics.
• Monitor the general inbox and phone line.
• Format presentations, letters, agendas, and other business documents.
• Coordinate calendars, appointments, and travel arrangements as required.
• Process expense reports, maintain administrative records and digital filing systems.
• Order office, kitchen, and hospitality supplies.
• Ensure the office space is clean, organized, and client-ready.
• Support onsite meetings and events.
• Assist with general office administration and operational tasks as needed.
This is a full-time, on-site (5 days/week) role based in Global Solutions? beautiful Downtown Vancouver office.
About the Candidate You are an organized, dependable, and proactive administrative professional with experience in a professional office environment. You enjoy interacting with people, can manage multiple priorities with ease, and take initiative to keep things running smoothly without needing close supervision. The ideal candidate will have:
• Experience in an administrative, office coordinator, or executive support role.
• Excellent client service skills.
• Strong communication and interpersonal skills.
• Excellent organizational skills and attention to detail.
• Proficiency with Microsoft Office (Outlook, Word, Excel, and PowerPoint).
• A positive, team-oriented attitude and a strong sense of ownership.
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