About this role
Education: Secondary (high) school graduation certificate. Work setting: Public event. Office building.
Tasks
- Administer revenues and expenditures.
- Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services.
- Arrange for shipping, receiving and storage.
- Assist in budget preparation.
- Co-ordinate and monitor conference and meeting activities and attend to related details.
- Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events.
- Plan and arrange for trade shows and exhibits.
- Plan schedules, goals and objectives.
- Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.).
- Prepare final financial and other reports.
- Provide clients with information.
- Invoice clients.
- Plan budgets and monitor revenues and expenses.
- Professionalism in customer service.
- Prepare price quotations.
- Enter client information in databases.
- Computer and technology knowledge: Database software.
- MS Excel.
- MS Outlook.
- MS Word.
- Oracle.
- Area of work experience: Conference and meeting planning companies.
- Conference centres.
- Convention centre.
- Multi-purpose facilities.
- Professional association or organization.
- Sports and entertainment facilities.
- Trade associations.
- Special events.
- Area of specialization: Trade fairs and exhibitions.
- Transportation/travel information: Valid driver's licence.
- Own transportation.
- Willing to travel.
- Work conditions and physical capabilities: Attention to detail.
- Work under pressure.
- Tight deadlines.
- Fast-paced environment.
- Personal suitability: Accurate.
- Client focus.
- Efficient interpersonal skills.
- Excellent oral communication.
- Excellent written communication.
- Flexibility.
- Initiative.
- Organized.
- Team player.
- Time management.
- Resourcefulness.
- Ability to multitask.
- Screening questions: Are you currently a student?.
- Do you have experience working in this field?.
- Do you meet the language requirements listed in the job posting for the position (English or French)?.
- Experience: 2 years to less than 3 years.
- Employment terms options: Day.
- Weekend.
- Overtime available.
- Health benefits: Dental plan.
- Disability benefits.
- Health care plan.
- Paramedical services coverage.
- Vision care benefits.
- Financial benefits: Group insurance benefits.
- Life insurance.
- Pension plan.
- Other benefits: Free parking available.
- Travel insurance.
- Support for persons with disabilities: Applies accessible and inclusive recruitment policies that accommodate persons with disabilities . Support for newcomers and refugees: Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.).
- Does not require Canadian work experience.
- Support for youths: Offers on-the-job training tailored to youth.
- Offers mentorship, coaching and/or networking opportunities for youth.
- Supports for visible minorities: Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.).