About this role
Education: College/CEGEP. or equivalent experience.
Tasks
- Arrange and co-ordinate seminars, conferences, etc..
- Coordinate the activities of the HR department in order to ensure they meet the organization's goals . Coordinate the flow of information within the team.
- Evaluate daily operations . Motivate staff.
- Open and distribute mail and other materials.
- Plan and control budget and expenditures.
- Plan and organize daily operations.
- Train staff.
- Establish and implement policies and procedures.
- Record and prepare minutes of meetings, seminars and conferences.
- Determine and establish office procedures and routines.
- Schedule and confirm appointments.
- Manage contracts.
- Answer telephone and relay telephone calls and messages.
- Oversee the analysis of employee data and information.
- Answer electronic enquiries.
- Compile data, statistics and other information.
- Oversee the preparation of reports.
- Advise senior management.
- Respond to employee questions and complaints.
- Order office supplies and maintain inventory.
- Arrange travel, related itineraries and make reservations.
- Greet people and direct them to contacts or service areas.
- Set up and maintain manual and computerized information filing systems.
- Type and proofread correspondence, forms and other documents.
- Conduct research.
- Perform data entry.
- Provide customer service.
- Work with the marketing department to understand and communicate marketing messages to the field.
- Maintain and manage digital database.
- Perform basic bookkeeping tasks.
- Consult with clients after sale to provide ongoing support.
- Area of specialization: Correspondence.
- Reports and records.
- Contracts.
- Statistics.
- Financial statements.
- Invoices.
- Manuscripts, publications or theses.
- Charts, tables, graphs and diagrams.
- Accounting.
- Payroll services.
- Work conditions and physical capabilities: Ability to work independently.
- Tight deadlines.
- Attention to detail.
- Large workload.
- Work with minimal supervision.
- Personal suitability: Ability to multitask.
- Excellent oral communication.
- Excellent written communication.
- Flexibility.
- Judgement.
- Organized.
- Team player.
- Accurate.
- Client focus.
- Reliability.
- Time management.
- Adaptability.
- Accountability.
- Dependability.
- Due diligence.
- Quick learner.
Experience: 3 years to less than 5 years.
- Employment terms options: Morning.
- Day.
- Health benefits: Disability benefits.
- Health care plan.
- Financial benefits: Group insurance benefits.
- Life insurance.
- Other benefits: Learning/training paid by employer.
- Paid time off (volunteering or personal days).
- Team building opportunities.
- Parking available.
- Travel insurance.