About this role
Education: Bachelor's degree.
Asset languages: Vietnamese.
Tasks
- Implement new administrative procedures . Review and evaluate new administrative procedures . Establish work priorities and ensure procedures are followed and deadlines are met.
- Carry out administrative activities of establishment.
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services.
- Assist in the preparation of operating budget and maintain inventory and budgetary controls.
- Assemble data and prepare periodic and special reports, manuals and correspondence.
- Perform data entry.
- Oversee and co-ordinate office administrative procedures.
- Advise customers on work performed and future repair requirements.
- Administrative and office activities.
- Oversee payroll administration.
- Write routine business and government correspondence.
- Type and proofread correspondence, forms and other documents.
- Schedule and confirm appointments.
- Schedule staff.
- Schedule work assignments.
- Prepare project schedules.
- Prepare purchase orders.
- Prepare expense and income reports.
- Perform administrative tasks.
- Perform basic bookkeeping tasks.
- Negotiate with suppliers for the provision of materials and supplies.
- Manage landscaping projects.
- Maintain registration systems, records and files.
- Maintain financial and personnel records.
- Perform general office duties.
- Document and prepare invoices and work orders.
- Provide customer service.
- Prepare price quotations.
- Co-ordinate and schedule activities.
- Order office supplies and maintain inventory.
- Conduct site visits to gather relevant information . Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents.
- Prepare and key in correspondence and legal documents.
- Assist in preparing estimates, schedules, specifications and reports.
- Schedule activities.
- Review work orders . Document customers' requirements for projects.
- Complete administrative duties . Computer and technology knowledge: Adobe Photoshop.
- Spreadsheet.
- Accounting software.
- MS Excel.
- MS Office.
- MS Outlook.
- MS Word.
- Area of work experience: Project coordination.
- Project planning.
- Landscaping.
- Contracts.
- Transportation/travel information: Own transportation.
- Willing to travel.
- Willing to travel regularly.
- Valid driver's licence.
- Work conditions and physical capabilities: Ability to work independently.
- Work under pressure.
- Tight deadlines.
- Attention to detail.
- Large workload.
- Personal suitability: Efficient interpersonal skills.
- Excellent oral communication.
- Excellent written communication.
- Flexibility.
- Organized.
- Reliability.
- Ability to multitask.
- Time management.
- Adaptability.
- Integrity.
- Team player.
- Screening questions: Are you available for shift or on-call work?.
- Are you available to start on the date listed in the job posting?.
- Do you have experience working in this field?.
- Do you have the required certifications listed in the job posting?.
- Do you meet the language requirements listed in the job posting for the position (English or French)?.
- Employment terms options: Early morning.
- Flexible hours.
- Experience: 5 years or more.
- Employment terms options: On call.
- Weekend.
- Support for newcomers and refugees: Offers mentorship programs that pair newcomers and/or refugees with experienced employees . Support for youths: Provides awareness training to employees to create a welcoming work environment for youth.
- Support for Veterans: Provides awareness training to employees to create a welcoming work environment for Veterans . Support for Indigenous people: Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers . Support for mature workers: Provides staff with awareness training to create a welcoming work environment for mature workers .