About this role
Education: College/CEGEP.
Work setting: Private sector.
Tasks
- Implement new administrative procedures . Review and evaluate new administrative procedures . Delegate work to office support staff.
- Establish work priorities and ensure procedures are followed and deadlines are met.
- Carry out administrative activities of establishment.
- Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation.
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services.
- Assist in the preparation of operating budget and maintain inventory and budgetary controls.
- Assemble data and prepare periodic and special reports, manuals and correspondence.
- Perform data entry.
- Train staff.
- Oversee and co-ordinate office administrative procedures.
- Resolve conflict situations.
- Commission systems and components.
- Monitor and evaluate.
- Oversee payroll administration.
- Plan and control budget and expenditures.
- Supervision: 5-10 people.
- Computer and technology knowledge: Electronic mail.
- Electronic scheduler.
- Adobe Photoshop.
- MS Project.
- Microsoft Visio.
- Spreadsheet.
- MS Excel.
- MS Office.
- MS Outlook.
- MS PowerPoint.
- MS Windows.
- MS Word.
- Database software.
- Google Drive.
- Work conditions and physical capabilities: Ability to work independently.
- Fast-paced environment.
- Work under pressure.
- Tight deadlines.
- Attention to detail.
- Large workload.
- Personal suitability: Excellent oral communication.
- Flexibility.
- Organized.
- Reliability.
- Ability to multitask.
- Time management.
- Team player.
- Experience: 3 years to less than 5 years.