About this role
Lease Administrator (Remote)
Job Description: Harbor Freight Tools’ (“HFT”) Lease Administration Team is responsible for: (i) timely abstraction and maintenance of all executed Lease documents, (ii) ensuring monthly rents and other expenses are paid in a timely manner, and (iii) ensuring the annual reconciliations are processed in a timely manner.
The Lease Administrator coordinates charges, expenses and credits with landlords and works directly with both the Jr. Lease Administrators and Sr. Lease Administrators with various tasks and responsibilities.
The Lease Administrator will follow all leasing activity procedures and guidelines, and ensure they are handled in accordance with HFT internal policies.
Essential Duties and Responsibilities: • Abstract new leases and lease amendments • Review, analyze and interpret lease language in order to process CAM, tax and insurance reconciliations including, but not limited to, obtaining appropriate back-up, analyzing, disputing (as necessary), and resolving disputes and preparing check requests and reconciling tenant ledger • Review certain proposed lease amendments and estoppel certificates to confirm accuracy • Process monthly base and additional rents, including when applicable, researching, analyzing, disputing or confirming CPI adjustments • Prepare check requests and credit memos • Work with the HFT finance department regarding accruals and AP and AR payment coding • Assist with new store set-up including utilities and obtaining insurance certificates • In charge of training the junior lease administrators and supervising portions of their work product • Balance Tenant Ledgers • Process New Ownership changes and Landlord contact changes • Maintain Executed Docs tracking Scope: • Staff supervision and development – No • Decision Making – No • Travel – None • Location – Remote, Anywhere
The anticipated range for this position is $25.43 - $38.08 per hour depending on location, knowledge, skills, education and experience. Associates can accrue paid sick time up to 64 hours per year unless otherwise required by law. The Company observes 100 hours of paid holiday time.
Requirements: Education and Experience: • Preferred Bachelors Degree • Preferred 2-3 years’ experience in commercial real estate with a national or regional retailer, handling lease administration duties, including CAM, tax and insurance reconciliations, utilities, property management functions, and database management • Multi-unit retail experience a plus • Microsoft Word, Excel, Access, Office and related computer proficiency required • Some familiarity with “Prolease” lease administration software or similar programs preferred • Must have accounts payable experience Skills: • Must possess strong organizational skills and attention to detail • Must have the ability to work independently but also team with various corporate departments and levels of management as necessary • Must be able to prioritize and timely respond to issues Physical Requirements • stand, walk, sit for extended periods of time • speak and listen to others in person and over the phone, zoom or similar video conferencing • use keyboard and read from computer screen and reports • lift up to 15 lbs
About Harbor Freight Tools: Founded in 1977, we are a $10 billion national tool retailer with the energy, enthusiasm, and growth mindset of a Championship Team. With more than 1,600 stores across 48 states, we're continuing to grow and open new locations every month. We offer our customers more than 6,000 tools and accessories, from hand tools and generators to air and power tools, shop equipment, and automotive tools. By delivering quality and value to our customers, we've built a culture where Associates can learn, grow, and do meaningful work every day.